Administrative Assistant - Full Time; 2229-401-A

Catholic Charities Brooklyn and Queens•Brooklyn, NY

1d•Onsite

About The Position

Catholic Charities Brooklyn and Queens, with over 125 years of service, offers 160-plus programs for various populations. The HomeBase Homelessness Prevention Programs assist individuals at risk of homelessness by providing services such as case management, mediation, advocacy, financial assistance, referrals, and workshops. The Administrative Assistant role is crucial for maintaining the program's administrative functions, including bookkeeping, preparing check requests, managing petty cash, and providing general clerical support.

Requirements

High School Diploma or GED.
Two years of secretarial experience.
One year of experience in office administration, data entry, and basic accounting.
Computer and organizational skills.
Ability to work in a team.
Understanding of all clerical functions.
Ability to travel to other sites within the five boroughs as needed.
Must be able to occasionally lift and/or move up to 25 pounds.

Nice To Haves

Bilingual (English/Spanish) Preferred.

Responsibilities

Maintain the program in the area of administrative support.
Perform bookkeeping duties.
Prepare program and participant check requests.
Oversee petty cash.
Prepare and keep track of household financial assistance expenditures.
Set up, organize, and maintain confidential files and agency documents.
Type reports and correspondence.
Set up and dismantle meeting space.
Monitor, order, and purchase supplies.
Operate and maintain the switchboard, photocopier, fax machine, computers, and printers.
Accurately take messages, route calls, and greet visitors.
Distribute mail.
Create forms, file, and copy as necessary.
Act as a messenger.
Assist with program activities/special projects.