Administrative Assistant

Womencare Inc.•Teays Valley, WV

12d

About The Position

The Administrative Assistant provides administrative and operational support to the Chief Executive Officer and executive leadership team. This role is responsible for managing scheduling, coordinating meetings, supporting communication efforts, and ensuring the efficient day-to-day operations of executive functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.

Requirements

Associate's degree in business administration or related field preferred, or equivalent experience
2-4 years of administrative support experience, preferably in a healthcare or executive environment
Strong organizational and time management skills with the ability to prioritize effectively
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excell, PowerPoint) and familiarity with scheduling tools
Ability to handle confidential information with discretion and professionalism
Strong attention to detail and problem-solving skills

Responsibilities

Manage and maintain the CEO's calendar, including scheduling meetings, prioritizing commitments, and resolving conflicts
Provide communication support for the CEO, including drafting responses, organizing correspondence, and ensuring timely follow-up
Take detailed and accurate notes during one-on-one meetings between the CEO and executive team members; prepare summaries and tract action items
Create and format professional presentations for the CEO, ensuring clarity, accuracy, and visual consistency
Perform data entry and maintain documentation withing PolicyStat or similar systems to support organizational compliance and accuracy
Provide administrative support to other members of the executive team as needed
Coordinate travel arrangements for the CEO and executives, including transportation, lodging, and itineraries
Prepare and submit mileage and expense reports in a timely and accurate manner
Coordinate meetings, including scheduling, agenda preparation, communication, and follow-up
Plan and support logistics for provider meetings and cross-functional team meetings
Set up conference rooms for meetings, including ensuring appropriate technology, materials, and readiness of the space