Administrative Assistant
About The Position
Our client is a premier, dynamic real estate firm dedicated to creating exceptional property experiences. They thrive on a corporate culture rooted in commitment, collaboration, excellence, and mutual trust. They believe in empowering their employees, celebrating teamwork, and maintaining an upbeat, supportive office environment where individual contributions truly matter. If you are looking for a reliable, professional, and engaging company to grow your career, this is an exceptional place to work. Reporting directly to the Property Manager, the Administrative Assistant serves as the heartbeat of the office. In this role, you will provide critical administrative support to the Property Management and Construction teams to ensure daily operations run seamlessly. You will be the welcoming face and voice of the organization for tenants, vendors, and visitors.
Requirements
- High school diploma or equivalent.
- Competent computer skills; experience with MRI is a major plus.
- Highly organized, detail-oriented, reliable, and a self-motivated team player.
- Excellent customer service skills with a positive attitude and professional demeanor.
Nice To Haves
- Previous office or property management experience is preferred.
Responsibilities
- Act as the primary point of contact via phone, email, and in-person; dispatch urgent requests to staff immediately.
- Serve as the Corporate Administrator for the work-order system, managing user access, conference room bookings, and troubleshooting.
- Handle vendor setups, process tenant "Bill Backs," issue building access cards, and manage fitness center waivers.
- Collect contractor certificates of insurance and maintain digital property contract logs.
- Keep the office fully stocked, maintain office manuals, distribute weekly calendars/activity updates, and assist the team with paperwork and scheduling.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
