Administrative Assistant

Rio Tinto•Superior, AZ

7d•Onsite

About The Position

We are looking for an Administrative Assistant to provide high-level administrative and coordination support to Operations and Maintenance teams. Reporting to the Operations and Maintenance Manager and working collaboratively within a large, fast-paced team environment, you will be responsible for maintaining control of multiple tasks with a high level of attention to detail, accountability, and ownership. This includes preparing correspondence, reports, presentations, agendas, and meeting minutes, managing complex calendars and coordinating meetings effectively, and receiving, screening, and directing visitors, mail, and emails. You will also be responsible for maintaining accurate files, records, and document control systems, arranging business travel, coordinating meetings, and tracking expenses. Additionally, you will support administrative standards, policies, and practices across the organization, manage dashboards, monthly reports, and support functional or special projects. The role also involves managing end-to-end service requests for internal stakeholders, coordinating uniform orders and sending project notices for Operations and Maintenance work, creating and managing isolation tags, and conducting quarterly housekeeping audits. You will also support document management for maintenance teams.

Requirements

A commitment to the safety of yourself and your team
High school diploma or equivalent
Valid driver’s license
4+ years’ experience in a clerical or administrative assistant role
Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, and Outlook)
Strong ability to manage multiple priorities while maintaining accuracy and flexibility
Excellent communication skills and a collaborative, team-focused approach
Ability to work professionally and effectively with stakeholders at all levels
This role is only available to U.S. permanent residents who do not require visa sponsorship now or in the future.

Responsibilities

Maintaining control of multiple tasks with a high level of attention to detail, accountability, and ownership
Preparing correspondence, reports, presentations, agendas, and meeting minutes
Managing complex calendars and coordinating meetings effectively
Receiving, screening, and directing visitors, mail, and emails
Maintaining accurate files, records, and document control systems
Arranging business travel, coordinating meetings, and tracking expenses
Supporting administrative standards, policies, and practices across the organization
Managing dashboards, monthly reports, and supporting functional or special projects
Managing end-to-end service requests for internal stakeholders
Coordinating uniform orders and sending project notices for Operations and Maintenance work
Creating and managing isolation tags
Conducting quarterly housekeeping audits
Supporting document management for maintenance teams

Benefits

Industry-leading health coverage and support
Generous leave and wellbeing resources
Competitive base salary reflective of your skills and experience with an annual incentive bonus
Access to top-tier family-friendly health programs including medical, prescription drug, dental, vision, life insurance coverage, and various voluntary benefits
Excellent retirement plan including up to 6% defined company contribution; generous 401k matching program
Attractive share ownership plan
Comprehensive leave policies covering PTO (paid time off), paid holidays, and paid bereavement leave
A generous parental leave policy
Discount programs for leisure purposes
Access to Virgin Pulse with wellbeing incentives
Access to our Employee Assistance Program (EAP) providing confidential counselling and expert guidance