Administrative Assistant

Sacramento Region Community Foundation • Sacramento, CA

21h • Onsite

About The Position

The Sacramento Region Community Foundation seeks a skilled, mission-driven professional to serve as Administrative Assistant. Reporting to the Director of Operations, this role plays a critical part in ensuring the smooth execution of daily operations, supporting organizational systems, and coordinating essential administrative functions across leadership areas. The ideal candidate is highly organized, proactive, adaptable, and comfortable supporting multiple executives in a mission-driven, fast-paced environment. This is a full-time, in-office, non-exempt position.

Requirements

• 2-3 years of administrative or operational support experience; nonprofit experience preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft 365 (Outlook, SharePoint, Word, Excel, Teams, and PowerPoint).
• Ability to handle confidential information with discretion and professionalism.
• Detail-oriented, reliable, and able to work both independently and collaboratively.

Nice To Haves

• Experience supporting executives or leadership teams.
• Familiarity with vendor management, facilities coordination, and/or basic safety tasks.
• Comfort learning and using new technology platforms and workflow tools.
• Commitment to the Foundation’s mission and values.

Responsibilities

• Provide day-to-day support to the Director of Operations: calendar management, scheduling, project tracking, meeting prep, SOP drafting, vendor coordination, and document organization.
• Serve as a shared administrative resource for the Chief Impact Officer, Chief Philanthropy Officer, and Chief Financial Officer.
• Distribute, scan, and electronically file all incoming and outgoing mail daily.
• Maintain the organization's electronic and hard copy filing systems.
• Support new employee onboarding, including preparing new hire binders.
• Assist senior leadership with scheduling, event logistics, expense processing, travel coordination, and document preparation.
• Provide front desk and general administrative backup to the Office Manager/Executive Assistant as needed.
• Support the Director of Operations with compliance activities, including National Standards audit preparation and execution.
• Assist organization-wide with meetings, internal trainings, retreats, and events (e.g., Big Day of Giving, Philanthropy Summit).
• Process gifts and grants under Accounting Manager supervision.
• Assist with accounts payable, including processing vendor invoices with proper coding and documentation.
• Scan, file, and ensure timely processing of gift documentation after checks are logged and deposited.
• Digitize legacy paper records — invoices, contracts, reports, and financial files — ensuring accuracy, accessibility, and compliance.
• Support routine financial processes including expense reports, invoice tracking, credit card reconciliations, and data entry.
• Support vendor coordination by maintaining contact lists, scheduling service calls, and tracking contracts and invoices.
• Assist with facilities management, including maintenance requests, safety protocols, and office supply inventory.
• Help with technology onboarding/offboarding, equipment tracking, and IT vendor coordination.

Benefits

• Medical/dental/vision insurance with employer contribution.
• 401K program with a generous Foundation contribution.
• Generous vacation and holiday pay.
• Cell phone/internet stipend.
• Fun mixers, team-building events, retreats and workshops, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed