Administrative Assistant

Steel Fabricators•Oakland Park, FL

26d•Onsite

About The Position

We are seeking a detail-oriented and organized Administrative Assistant to join our team in Oakland Park, United States. In this role, you will provide essential administrative support to our organization, ensuring smooth day-to-day operations and enabling our team to focus on core business objectives. The ideal candidate will demonstrate strong organizational skills, professional communication abilities, and a commitment to supporting our workplace with efficiency and reliability.

Requirements

Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Demonstrated organizational and time management skills with the ability to prioritize multiple tasks
Strong written and verbal communication skills with professional presentation abilities
Excellent attention to detail and accuracy in all work performed
Proven ability to multitask and manage competing priorities in a fast-paced environment
Customer service orientation with a supportive and collaborative approach
Experience with scheduling software and calendar management systems
Familiarity with database management and record-keeping practices
1-3 years of experience in an administrative, office support, or similar role
Ability to maintain confidentiality and handle sensitive information professionally
Flexibility and willingness to adapt to changing organizational needs

Nice To Haves

Preferred experience with project coordination or bookkeeping fundamentals

Responsibilities

Manage calendars, schedule meetings, and coordinate appointments for multiple team members
Prepare, format, and maintain professional documents, reports, and correspondence
Handle incoming and outgoing communications via email, phone, and mail
Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of information
Perform data entry tasks with accuracy and attention to detail
Coordinate meeting logistics, including room reservations, materials preparation, and attendee communication
Monitor and manage office supply inventory, placing orders as needed
Greet visitors and direct them appropriately while maintaining a professional office environment
Arrange travel accommodations and prepare travel itineraries for staff members
Support administrative projects and special initiatives as assigned
Maintain confidentiality and handle sensitive information with professionalism
Assist with general office operations and problem-solving to support organizational efficiency