Administrative Assistant - Garage Services

Penn State University • University Park, IL

2d • $40,608 - $64,668 • Onsite

About The Position

The Service Garage at University Park under Transportation Services is seeking a highly motivated, positive, and team-oriented Administrative Assistant (Intermediate or Senior Support). This position will have several key responsibilities including customer service to a large organization and external vendors, budget/billing processing and reporting, acting as a technical/functional expert on garage-specific software, ordering parts and maintaining physical inventory, and assigning/maintaining fuel cards and processing fuel billing.

Requirements

• Proficient knowledge of Microsoft 365 (Outlook, Excel, Word, Teams, OneDrive/SharePoint), SAP Concur, SIMBA, Adobe Acrobat, Zoom, and the ability to easily learn additional software.
• Self-starter
• Excellent communication skills
• Positive attitude
• Desire and ability to work well with a diverse team
• Well organized
• Keen attention to detail
• Dedicated to helping others
• Confidence in learning new software programs
• Commitment to meeting deadlines
• Ability to switch priorities
• Ability to handle multiple interruptions easily
• If filled as Administrative Assistant - Senior Support: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• If filled as Administrative Assistant - Intermediate Support: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience
• Applicants must include a cover letter, resume, and the names and contact information for at least 3 professional references.
• Must be authorized to work in the U.S.

Nice To Haves

• Familiarity with Technical Service employees and the bargaining contract is highly desired.

Responsibilities

• Customer service to a large organization and external vendors
• Budget/Billing processing and reporting
• Technical/functional expert on garage-specific software
• Ordering parts and maintaining physical inventory
• Assign and maintain fuel cards and process billing for fuel

Benefits

• Medical, dental, vision, and retirement plans
• Tuition discounts (including for a spouse and dependent children up to the age of 26)
• Generous vacation time and sick time
• 14 paid holidays/campus closure days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree