Administrative Assistant - Garage Services

The Pennsylvania State University • University Park, FL

1d • Onsite

About The Position

The Service Garage at University Park under Transportation Services is seeking a highly motivated, positive, and team-oriented Administrative Assistant (Intermediate or Senior Support). This position will have several key responsibilities: Customer service to a large organization and external vendors, Budget/Billing processing and reporting, Technical/functional expert on garage-specific software, Ordering parts and maintaining physical inventory, and Assign and maintain fuel cards and process billing for fuel. This position will be filled at an intermediate support level or a senior support level, depending upon the successful candidate's competencies, education, and experience. The successful candidate will be a self-starter, have excellent communication skills, a positive attitude, and the desire and ability to work well with a diverse team. The candidate must be well organized, have keen attention to detail and be dedicated to helping others. Confidence in learning new software programs, commitment to meeting deadlines, and the ability to switch priorities as well as handle multiple interruptions easily is a must.

Requirements

• Familiarity with Technical Service employees and the bargaining contract is highly desired.
• Proficient knowledge of the following software, and the ability to easily learn additional software, is preferred: Microsoft 365 (Outlook, Excel, Word, Teams, OneDrive/SharePoint) SAP Concur SIMBA Adobe Acrobat Zoom
• Excellent communication skills
• A positive attitude
• The desire and ability to work well with a diverse team
• Well organized
• Keen attention to detail
• Dedicated to helping others
• Confidence in learning new software programs
• Commitment to meeting deadlines
• Ability to switch priorities
• Ability to handle multiple interruptions easily

Nice To Haves

• Familiarity with Technical Service employees and the bargaining contract

Responsibilities

• Customer service to a large organization and external vendors
• Budget/Billing processing and reporting
• Technical/functional expert on garage-specific software
• Ordering parts and maintaining physical inventory
• Assign and maintain fuel cards and process billing for fuel

Benefits

• Medical
• dental
• vision
• retirement plans
• Tuition discounts (including for a spouse and dependent children up to the age of 26)
• Generous vacation time
• sick time
• 14 paid holidays/campus closure days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree