Administrative Assistant-Part Time

Bayshore Mortgage Funding LLC•Edgewood, MD

19d•Onsite

About The Position

The Administrative Assistant provides administrative support to a mortgage company, with primary responsibilities across Human Resources, Licensing, Accounting, and Information Technology. This position requires a highly organized, detail-oriented professional who can manage confidential information, maintain accurate records, coordinate deadlines, and provide day-to-day support to employees and management. Position is primarily in person, up to 20 hours per week to begin with the possibility of increased hours.

Requirements

High school diploma or equivalent required; associate or bachelor's degree in business administration, human resources, accounting, or a related field preferred.
1-3 years of administrative or office management experience; experience in mortgage lending, financial services, banking, or another regulated industry preferred.
Experience supporting HR, licensing, accounting, or IT functions is highly desirable but not required.
Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Ability to learn and navigate mortgage licensing, HR, accounting, and business software systems.
Strong attention to detail and ability to maintain accurate records.
Excellent written and verbal communication skills.
Ability to prioritize multiple responsibilities and meet deadlines.
Strong organizational and follow-up skills.
Ability to work independently while collaborating effectively with management and other departments.
Ability to handle confidential information appropriately.

Nice To Haves

Associate or bachelor's degree in business administration, human resources, accounting, or a related field.
Experience in mortgage lending, financial services, banking, or another regulated industry.
Experience supporting HR, licensing, accounting, or IT functions.

Responsibilities

Maintain confidential employee personnel files, records, and documentation.
Assist with onboarding and offboarding employees, including new-hire paperwork, system access, and required documentation.
Assist management with HR-related correspondence, policies, forms, and employee communications.
Help ensure company HR practices and records are maintained consistently and confidentially.
Maintain accurate records of mortgage loan originator and company licensing information.
Track individual, branch and company license statuses, renewals, continuing education, and other regulatory deadlines.
Assist with applications, renewals, sponsorships, terminations, and other licensing-related administrative tasks.
Provide administrative support to the accounting and finance functions.
Assist with accounts payable and accounts receivable processes.
Prepare, organize, and maintain invoices, receipts, expense reports, and other financial documentation.
Reconcile administrative records and assist with basic account and transaction reviews.
Maintain organized electronic and physical financial records.
Assist with vendor setup, payment documentation, and vendor correspondence.
Support monthly and year-end accounting activities as requested.
Maintain confidentiality of company financial information and employee compensation records.
Coordinate employee technology setup, changes, and termination of access.
Assist with user account administration, password resets, permissions, and access requests as authorized.
Coordinate with IT vendors or managed service providers when technical assistance is required.
Maintain records of company hardware assets.
Help maintain documentation for company systems, procedures, and technology resources.
Support cybersecurity and information-security initiatives, including employee communications, required training, and documentation.
Escalate technical or security issues promptly to the appropriate IT personnel.
Manage calendars, meetings, correspondence, and administrative communications.
Prepare reports, spreadsheets, presentations, forms, and other business documents.
Maintain accurate electronic and physical filing systems.
Assist with office management, supplies, vendors, and facilities-related activities.
Handle sensitive and confidential information with discretion.
Provide professional and responsive support to management and employees.
Perform other administrative and operational duties as assigned.