Administrative Assistant

Sask DLC • Kenaston, SK

9d • CA$23 - CA$26 • Onsite

About The Position

The Saskatchewan Distance Learning Centre requires two temporary, full-time Administrative Assistants for a 9-month term. The positions will be located in Kenaston. The temporary contracts will conclude March 26th, 2027 or the return of the incumbent. Sask DLC is a Treasury Board Crown Corporation, created to deliver high-quality and equitable online learning programs to students across the province. Sask DLC’s head office is located in Kenaston, with an administrative office in Regina, and regional campuses located in Estevan, Kenaston, La Ronge, Moose Jaw, Neilburg, Nipawin, Prince Albert, Regina, Saskatoon, Swift Current and Yorkton.

Requirements

• Typically, the knowledge for this position would be obtained through a certificate or diploma in Office Administration, or a related field.
• An equivalent combination of education and work experience will be considered.
• Thorough working knowledge of office management practices, procedures and processes.
• Excellent working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to communicate effectively with employees, other organizations and the public and present a positive image of Sask DLC.
• Ability to independently initiate and organize methods for office efficiencies.
• Ability to establish effective working relationships at all levels in the organization.
• Ability to manage confidential material and maintain staff and student privacy.

Responsibilities

• Answers Sask DLC phone line and assists with inquiries including intake, Student Registration handbook, available courses and directs other telephone, e-mail and in-person inquiries and requests to appropriate staff members in a professional and helpful manner.
• Independently formats, proofreads, finalizes and distributes documents, letters, reports, spreadsheets and other information as required.
• Performs clerical duties such as word processing, spreadsheets, databases, and duplicating, collating, filing (both print and electronic), recording, sorting and other related duties.
• Gathers, collates and formats data and information in an accurate and timely manner.
• Creates new student records and verifies student data from Ministry Information Systems (MSS and SIS).
• Performs data entry duties for student and course registrations in MSS, re-enrolment, entering and updating student demographic and enrolment information, assists with student mark uploads and error correction in Ministry Information Systems (MSS and SIS).
• Verifies student documentation for validity and accuracy including birth certificates, transcripts, student visas, etc.
• Assists with ticketing system inquiries related to student/parent/school division questions regarding registration and CUME files.
• Processes incoming and outgoing mail, manually and electronically.
• CUME file management including incoming and outgoing distribution of files, scanning applicable documents, and filing of both electronic and print CUME materials.
• Prepares tuition invoices for Summer School and students 22+.
• Administers department specific software as required.
• Compiles data, statistics and other information as required.
• Coordinates meetings and special events in a proactive manner, ensuring appropriate facilities, materials and other preparations are in place and attend meetings to provide clerical support where needed.
• Performs other duties as may be required or assigned by the direct supervisor.

Benefits

• Salary (Level 3 $23.07/hr. to $25.70/hr.) and benefits for this position will be in accordance with C.U.P.E. 5544 Collective Agreement September 1, 2024, to August 31, 2027.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree