Administrative Assistant - Health AIML

Apple•Cupertino, CA

About The Position

The Health AIML team is at the forefront of machine learning and health science at Apple. We are a close-knit team of research scientists, software engineers and machine learning engineers passionate about delivering innovative technologies that impact millions of users. We’re looking for a proactive, high-energy Administrative Assistant to support two of our directors and the wider team. We work in a fast-moving, ever-changing space, so we need a flexible problem-solver who brings a positive, “can-do” spirit to everything they touch. You’ll be the heartbeat of our daily operations—handling the heavy lifting of complex schedules, travel, and team off-sites while helping us keep our vibrant, collaborative culture alive. If you consider yourself an organized professional who loves empowering others, and you would like a role where your creativity and hard work truly make a visible difference, we’d love to meet you!

Requirements

4+ years of experience supporting director level executives within a fast-paced environment
Proven track record of streamlining daily operations to maximize executive productivity
Proficiency in calendar architecture across multiple time zones
Demonstrated ability to operate with high autonomy and unwavering integrity
Seasoned in protecting highly sensitive confidential information
Advanced interpersonal skills with proven success in building influential relationships with collaborative partners (Legal, PBP, Finance)
Developed expertise in both written and verbal communication
Ability to maintain a “no task too small” mentality in conjunction with a calm, humorous and professional demeanor under pressure

Nice To Haves

BA/BS degree or equivalent experience
Familiarity with iCal, Keynote, Numbers, Pages and other Mac OS/iOS based office systems
Comprehensive experience overseeing office logistics, including lifecycle management of equipment
Ability to manage facilities coordination with a focus on optimizing workspace efficiency
Background in planning end-to-end domestic and international travel arrangement
Experience in planning and executing team events, off-sites, and collaboration meetings
Seasoned in mentoring junior support levels and peers

Responsibilities

Handling complex schedules
Managing travel arrangements
Coordinating team off-sites
Supporting daily operations
Maintaining a vibrant, collaborative culture
Empowering others
Streamlining daily operations to maximize executive productivity
Protecting highly sensitive confidential information
Building influential relationships with collaborative partners (Legal, PBP, Finance)
Overseeing office logistics, including lifecycle management of equipment
Managing facilities coordination with a focus on optimizing workspace efficiency
Planning and executing team events, off-sites, and collaboration meetings