Administrative Assistant - Population Health
About The Position
The Administrative Assistant provides administrative and operational support to the Center for African American Health across daily functions, programs, and events. Responsibilities include managing calendars, coordinating meetings and conference calls, preparing correspondence, responding to inquiries, and serving as a point of contact for visitors and partners. This role supports efficient day-to-day operations through a combination of clerical, receptionist, and administrative tasks. This position reports to the Executive Director and will support team priorities and maintain organization across department initiatives.
Requirements
- High school diploma or equivalent.
- Three (3) years of administrative or clerical experience, including coordination of scheduling and logistical support.
- One (1) year experience supporting accounts payable functions, including invoice processing and expense reconciliation.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Interpersonal skills.
- Confidentiality.
- Communication.
- Team-oriented.
- Organization.
- Time management.
- Attention to detail.
Nice To Haves
- Bachelor's degree.
- Experience with Workday or similar financial and human resources systems.
- Experience in providing administrative support within community-based programs or initiatives.
Responsibilities
- Provide administrative support to the Center, including calendar management, scheduling, and coordination of meetings and appointments.
- Prepare, review, and distribute correspondence and internal communications.
- Assist with financial processes, including invoice submission, payment tracking, and purchasing card reconciliation in accordance with established procedures.
- Provide logistical and administrative support for Center programs, events and trainings, including scheduling, food ordering, and assisting with setup needs.
- Record, transcribe, and distribute meeting minutes and supporting materials.
- Provide administrative support to committees and subcommittees, including scheduling meetings, coordinating agendas, and distributing materials and follow-up documentation.
- Maintain organized records, files, and documentation to ensure accuracy and accessibility.
- Assist with compiling information and preparing basic reports and program materials as needed.
- Respond to routine inquiries and direct communications to appropriate team members.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Health expense accounts with generous employer contributions
- Employer-paid life insurance
- Long-term disability insurance
- Various additional voluntary insurance plans
- Paid time off, including vacation and sick
- Ten paid holidays
- One paid discretionary day after six months of employment
- Paid time off for bereavement
- Paid time off for jury duty
- Paid time off for military service
- Paid parental leave after 12 months of employment
- Retirement program with a generous employer contribution
- Additional voluntary retirement programs (457 or 403b)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
