Administrative Assistant

Memorial Sloan Kettering Cancer Center•New York, NY

18d•$27 - $40•Hybrid

About The Position

The Administrative Assistant will provide administrative and operational support to the faculty from the Epidemiology Program. Under minimal supervision, provide advanced administrative and operational support to the faculty of the epidemiology program. Manage complex calendars of department leaders, using independent judgment based on knowledge of priorities and resources. Arrange for appropriate meeting space and set up given meeting/seminar requirements (e.g., food ordering, technology devices, etc.). Prepare & proofread documents including memos, reports, presentations, and manuals as requested. Assist with department projects of moderate complexity including conducting research, analyzing and summarizing data, and preparing reports and spreadsheets. Function as the key resource within the department on all administrative matters. Perform general administrative work in support of the department as directed including answering and directing calls, scheduling meetings, updating calendars and answering email inquiries in a timely manner, ordering office supplies, updating departmental website and documentation, and greeting/escorting visitors. Prepare travel, financial, and HR-related paperwork.

Requirements

High school degree and 4+ years administrative work experience or a bachelor's degree and 2-4 years of administrative work experience
Experience in a healthcare environment preferred.
The ability to work proactively & independently and follow through on tasks and projects.
Advanced Microsoft Office software skills (Word, Excel, PowerPoint, Outlook) and relevant office applications.
Experience with both PC and Mac software preferred.
Outstanding communication & interpersonal skills
Excellent communication skills and the ability to interact across all levels in a confident, professional manner.
Able to independently resolve issues and questions.
Flexible to adapt to new projects as required for the support of the group.
Capable of successfully prioritizing tasks.
A good decision-maker, with proven success at taking initiative and making timely decisions that keep the organization moving forward.

Responsibilities

Provide advanced administrative and operational support to the faculty of the epidemiology program.
Manage complex calendars of department leaders, using independent judgment based on knowledge of priorities and resources.
Arrange for appropriate meeting space and set up given meeting/seminar requirements (e.g., food ordering, technology devices, etc.).
Prepare & proofread documents including memos, reports, presentations, and manuals as requested.
Assist with department projects of moderate complexity including conducting research, analyzing and summarizing data, and preparing reports and spreadsheets.
Function as the key resource within the department on all administrative matters.
Perform general administrative work in support of the department as directed including answering and directing calls, scheduling meetings, updating calendars and answering email inquiries in a timely manner, ordering office supplies, updating departmental website and documentation, and greeting/escorting visitors.
Prepare travel, financial, and HR-related paperwork.