Administrative Assistant

University of Dayton, Ohio • Dayton, OH

9d • Onsite

About The Position

The Administrative Assistant keeps the Center for Student Involvement running smoothly by handling day-to-day office operations and supporting the Senior Director, staff, and students. The primary purpose of the Administrative Assistant is to ensure the Center for Student Involvement runs smoothly by balancing front-facing customer service with behind-the-scenes logistics. The role supports the Senior Director, staff, and students by managing daily office operations, coordinating student travel, executing financial/p-card reconciliations, and securely maintaining confidential student and employment records in compliance with university guidelines.

Requirements

• High School Diploma or equivalent
• 3 years of full-time administrative support experience in a professional office environment
• Experience protecting and maintaining confidential information
• Ability to work effectively as a part of a collaborative team
• Proficiency with Microsoft Office or Google Documents
• Excellent written communication skills
• Ability to manage multiple priorities by planning and organizing work in observance of deadlines
• Ability to draft documents independently and proofread documents for errors
• Ability to work independently
• Ability to work within established procedures and guidelines
• Ability to learn and utilize new processes and procedures
• Currently authorized to work in the United States on a full-time basis

Nice To Haves

• Demonstrated ability to engage effectively, respectfully, and professionally with multiple constituents at all levels in an organization, including undergraduate students, graduate students, staff, faculty, alumni, parents, and guests
• Experience with Banner or similar student information systems
• Excellent interpersonal skills
• Excellent oral communication skills
• Knowledge of and sensitivity to Catholic and Marianist educational values

Responsibilities

• Handling day-to-day office operations
• Supporting the Senior Director, staff, and students
• Balancing front-facing customer service with behind-the-scenes logistics
• Managing daily office operations
• Coordinating student travel
• Executing financial/p-card reconciliations
• Securely maintaining confidential student and employment records in compliance with university guidelines

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED