Administrative Assistant

Westminster Brand 051816•Bradenton, FL

23h•Onsite

About The Position

Westminster Manor, a life plan community, is seeking a detail-oriented Administrative Assistant with good time management and relationship-building skills. This full-time position offers a competitive wage, comprehensive benefits, generous paid time off, and opportunities for career growth in a supportive and friendly work environment.

Requirements

High school and college/vocational/technical training
Equivalent educational and work experience for a business environment
General business experience and the ability to work with people in all types of situations.
Proficient secretarial and communication skills including expertise in word processing.
An understanding and sensitivity of the confidential nature of material.
Ability to handle multiple tasks.
Experience in relating to upper management and Board of Directors.
Knowledge of meeting planning.
Emotional stability and dependability.
Positive, supportive attitude that promotes the Management Services mission.

Responsibilities

Assists in administrative duties by carrying out delegated, selected duties under the supervision of the Executive Director or Department Head.
Create and maintain resident files as required.
Serve as Manager on Duty as required by the weekly MOD schedule.
Responsible for maintaining and updating the Ad Valorem spreadsheet.
Responsible for managing and maintaining updated Resident files; including Ins/Outs.
Prepare and maintain Resident Directory twice a year or as required by dept head.
Provide a monthly spreadsheet to the BOM with the resident’s information.
Post notice when resident death is confirmed.
Contact family the next day for arrangement details and send floral arrangement to family.
Review and prepare Resident Incident Reports on a daily basis.
Receive and distribute daily mail to residents and staff members.
Responsible for preparing and maintaining a spreadsheet for the community’s projects.
Record all project requests, and update the status for each project.
Maintain office supply inventory and distribute as required by department heads.
Manage the Petty-Cash for the community.
Responsible for invoice coding for the community.
Update the Resident’s Manual on a yearly basis.
Manage the Outlook calendar for the different meeting rooms/conference areas in the community.
Responsible for making daily check deposits at the local bank.
Assist the Executive Director with managing the company credit cards assigned to the dept heads.
Manage and supervise the Front Desk employees.
Provide coverage as required.