Programs Administrative Assistant
About The Position
The Administrative Assistant for Programs provides administrative and coordination support to the Director of Programs and assists with day-to-day operations under the direction of the Director of Programs. This role supports organized communication, scheduling, documentation, reporting, and general administrative functions for the Programs Department and related support needs as directed by the Director of Programs. This position operates within a fast-paced, mission-centered environment serving individuals experiencing homelessness, recovery challenges, crisis stabilization, and life transition. The ideal candidate is organized, dependable, professional, emotionally mature, and able to maintain composure while managing multiple responsibilities in a dynamic environment. This position provides administrative and operational support and does not provide direct case management or counseling of any nature. All work priorities and delegated assignments are coordinated through the Director of Programs.
Requirements
- High school diploma or equivalent required
- Minimum of 1–3 years of administrative or office support experience preferred
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to multitask and prioritize responsibilities effectively
- Strong attention to detail and problem-solving abilities
- Ability to maintain confidentiality and handle sensitive information appropriately
- Ability to work both independently and collaboratively within a team environment
- A believer in Jesus Christ
- Affirm without reservation Oliver Gospel’s Statement of Faith
- Fully support Oliver Gospel’s Statements of Mission and Vision
- Ability and desire to work in harmony with other Oliver Gospel employees
- Due to sensitivity for potential impact upon Oliver Gospel’s shelter guests, the use of alcohol, tobacco, vaping, or any illicit substance is prohibited during scheduled work or any Oliver Gospel event
- Valid South Carolina driver’s license
Nice To Haves
- Associate degree preferred
- Program coordination experience
- Experience supporting nonprofit, ministry, social service, healthcare, educational, or community-based organizations
- Customer service or front-facing administrative experience
- Experience assisting with reporting, scheduling, administrative coordination, or organizational systems
- Familiarity working within emotionally sensitive or direct-service environments
Responsibilities
- Provide primary administrative support to the Director of Programs
- Schedule meetings, appointments, and departmental events
- Prepare correspondence, reports, presentations, agendas, and meeting materials
- Answer phone calls, emails, and inquiries professionally and in alignment with organizational values
- Assist with maintaining organized calendars, files, records, and administrative documentation
- Maintain confidentiality regarding guest, staff, donor, volunteer, and organizational information
- Assist with general office operations and administrative organization
- Assist with maintaining organized communication, scheduling, and documentation systems for the Programs Department
- Track deadlines, follow-up items, required documentation, and departmental schedules
- Assist with data entry, reporting, and program-related tracking or metrics as assigned
- Maintain accurate program files, databases, spreadsheets, and electronic records
- Assist with organizing administrative records, operational documentation, vendor information, and related systems as assigned by the Director of Programs
- Assist with communication and coordination related to facilities, vendors, maintenance requests, or operational needs assigned by the Director of Programs
- Coordinate communication with vendors, volunteers, community partners, guests, and external stakeholders as assigned
- Process invoices, purchase requests, receipts, and expense documentation as assigned
- Assist with event planning, meeting logistics, and registration activities
- Support special projects and other initiatives assigned by the Director of Programs
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
