Administrative Assistant - Programs

BWXT • Jonesborough, TN

3d • Onsite

About The Position

As Administrative Assistant - Programs, you will be responsible for supporting the Nuclear Operations Group (NOGJ) Jonesborough, in person at the NOG-J plant site. You will provide overall administrative support to the Program Manager and other Programs staff members and various functional areas. The individual must be mature, professional, capable of exercising discretion, maintaining confidentiality, and working under limited supervision.

Requirements

• A High School Diploma or equivalent and five (5) years directly related experience
• Ability to communicate effectively, both verbally and in writing
• Ability to operate standard office equipment
• Must have strong demonstrable computer literacy and knowledge in Microsoft Office Suite – Word, Excel, PowerPoint, etc.
• Must be able to communicate effectively with all levels of personnel, internally and externally, including corporate personnel, visitors, customers, auditors, contractors, vendors, and state, local and federal officials
• Must be able to work effectively in a team environment
• Must be a U.S. Citizen with no dual citizenship
• Must be able to obtain and maintain a U.S. Department of Defense (DOD) and possible Department of Energy (DOE) clearance and satisfy federal government requirements for access to government information

Nice To Haves

• Prior experience supporting managers and other staff members preferred
• Additional education in a business-related field desired
• Experience in a manufacturing/industrial environment desired

Responsibilities

• Provides administrative and clerical support for NOGJ site management including but not limited to recording meeting minutes, tracking action items, coordinating schedules and Outlook calendars, records management, scheduling travel, processing expense reports, preparing purchase requisitions, and reconciling department budget plan versus actuals.
• Scheduling the Administrative Conference Room, GM Conference Room, and NOGJ Conference Center and various other conference rooms throughout the facility.
• Planning and arranging on-site and off-site meetings including agenda preparation, venue set-up, and ordering/setting up meals.
• Routinely interact with vendors, contractors, customers, representatives of professional organizations and public agencies.
• Capable of taking on additional duties such as routine Accounts Payable functions and may include but not be limited to invoice processing, check requests, expense reconciliations, etc.
• Perform various other duties as assigned.
• Provide assistance in other areas of the facility as required.

Benefits

• Competitive salary and benefits package, including health, dental, and retirement plans.
• Flexible work schedules and paid time off to promote a healthy work-life balance.
• Professional development opportunities, including mentorship programs and sponsorship for continuing education.
• An inclusive atmosphere that celebrates new perspectives and supports collaboration between different generations.
• The chance to be part of a mission-driven organization making a positive impact on the future of energy.
• Opportunities for continuous learning and training to grow throughout your career!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED