Administrative Assistant

Tricon Energy•Houston, TX

18d•Onsite

About The Position

The Administrative Assistant will support the day-to-day administrative and workplace needs of Tricon’s headquarters in Houston, helping ensure an organized, efficient, and welcoming environment for employees and visitors. This is a hands-on role requiring strong initiative, judgment, and follow-through, with responsibility spanning office operations, travel, events, vendors, employee support, and general administration. The successful candidate will work closely with the local administrative team and Global Administrative and Facilities Manager and may take on broader responsibility for coordinating local administrative priorities and providing day-to-day guidance to the team.

Requirements

5+ years of experience in an administrative assistant, executive assistant, office administration, workplace operations, or similar role
Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment
Proactive, hands-on approach with a willingness to handle both routine administrative responsibilities and more complex assignments
Strong interpersonal and communication skills with the confidence to work effectively with executives, employees, vendors, and external partners
Demonstrated initiative and ability to identify and address needs without requiring detailed direction
Strong judgment, discretion, and professionalism when handling confidential or sensitive matters
Excellent attention to detail with a high level of accountability and follow-through
Collaborative and team-oriented approach with flexibility to support responsibilities across the administrative function
Strong problem-solving skills and ability to independently resolve issues or escalate them appropriately
Proficiency in Microsoft Office

Nice To Haves

Prior experience serving as a lead administrative resource is preferred; supervisory experience is a plus
Experience with Navan or similar travel and expense platforms is a plus
Experience supporting a global or multinational organization is a plus

Responsibilities

Support day-to-day office operations and proactively address administrative and workplace needs as they arise
Ensure the kitchen, meeting rooms, shared spaces, and office supplies are organized, stocked, and ready for employees and visitors
Coordinate office lunches, catering, food and beverage supplies, and other workplace needs
Manage relationships with office vendors, maintenance providers, building management, and other service partners
Arrange domestic and international business travel, including flights and hotels, through Navan and other booking channels as needed
Assist employees with visa-related matters and travel documentation
Coordinate internal meetings, employee events, special projects, and external events or conferences
Provide administrative and operational support to executives and employees as needed
Coordinate invoices, expenses, purchase documentation, and related administrative records
Support employee onboarding, including workplace preparation and office access arrangements
Partner with the Office Coordinator and Global Administrative and Facilities Manager to coordinate administrative and workplace responsibilities
Help organize and prioritize the work of the local administrative team, providing day-to-day guidance and follow-up as needed
Identify opportunities to improve administrative processes, clarify responsibilities, and increase efficiency
Provide coverage and support across administrative responsibilities during absences, busy periods, or special projects
Take ownership of assignments and follow them through to completion with limited oversight