Administrative Assistant

Samaritan Daytop Village•New York, NY

13d•Onsite

About The Position

Samaritan Daytop Village is a nationally recognized comprehensive Health and Human Services Agency with over 60 programs across New York City and the greater New York Area. They serve over 33,000 New Yorkers annually. The Administrative Assistant role, under the general direction of the Program Director, is responsible for performing a wide variety of clerical tasks. This includes providing support to department managers and staff, assisting in daily office needs, and managing the organization’s general administrative activities, all in support of the agency's mission and goals.

Requirements

High School Diploma or High School Equivalency Diploma.
At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
Working knowledge of general office equipment, such as printers, scanners, and fax machines.
Computer literacy including proficiency in Microsoft Office Suite
Excellent time management skills and the ability to prioritize work and multi-task.
Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
Excellent written and verbal communication skills.
Comfortable with routinely shifting demands.

Nice To Haves

Some College preferred.

Responsibilities

Communicates regularly with management and operational staff.
Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department.
Maintains accurate work and appointment schedules.
Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
Creates agenda and records notes for interdisciplinary team’s weekly conference.
Maintains all employee files including memos and evaluations.
Types and word-processes facility reports, documents, memos, correspondence, etc.
Maintains appropriate department files of reports, correspondence, memos, etc.
Maintains the facility’s electronic files.
Develops and maintains a filing system for facility documents.
Prepares folders for new files and files folders in a timely and correct manner.
Retrieves files upon request.
Answers phones in a professional manner, screens calls, directs calls to the appropriate person, and takes accurate, complete messages when necessary.
Orders office and program supplies.