Administrative Assistant

Pace® Analytical Services•Greensburg, PA

13d•Onsite

About The Position

Responsible for provision of varied administrative support duties to a unit/department; provides support to management and staff with administrative and operational support tasks. Performs administrative support which requires the exercise of independent judgment, the application of technical skills, and knowledge of detailed or specialized activities related to the assigned department. Manages databases and/or spreadsheet files and develops special report formats. Researches and assembles information from a variety of sources for completion of forms or preparation of reports; performs arithmetic or statistical calculations. Conducts specific projects; may obtain information from other organizations, summarize findings, and prepare recommendations. Provides information requiring interpretation of policies, rules, and procedures. Arranges meetings, including notifying attendees, reserving rooms, and coordinating lodging and/or meals. Organizes, maintains, and purges departmental files. Prepares correspondence, reports, forms, contracts, and specialized documents. Proofreads materials for accuracy, completeness, and compliance with policies. Enters and retrieves data; prepares and reviews reports for accuracy. Performs administrative details such as entering employee time, preparing requisitions, coordinating equipment repairs, and maintaining reference materials. Acts as receptionist; screens visitors and calls, directing or handling inquiries as appropriate. Contributes to departmental effectiveness by offering suggestions and participating in team activities. Promotes Pace Analytical’s mission through courteous, cooperative interactions and fostering a positive work environment.

Requirements

High School Diploma/GED and two (2) years of administrative support experience; or an equivalent combination of education, training, and experience.
Department policies, procedures, and functions
Administrative practices, including business correspondence and office equipment use
Proper English usage (spelling, grammar, punctuation, vocabulary)
Business arithmetic (percentages, decimals)
Basic budgeting principles
Relevant computer systems and applications
Team participation principles
Effective communication methods with staff and customers
Providing administrative support to executive and senior staff
Interpreting and applying complex policies and procedures
Exercising discretion, initiative, and independent judgment
Analyzing and resolving administrative issues
Researching and summarizing information
Composing correspondence independently
Building and maintaining effective working relationships
Managing priorities, deadlines, and follow-ups with minimal direction
Contributing to team goals and objectives
Maintaining databases, records, and documentation

Responsibilities

Manages databases and/or spreadsheet files and develops special report formats.
Researches and assembles information from a variety of sources for completion of forms or preparation of reports; performs arithmetic or statistical calculations.
Conducts specific projects; may obtain information from other organizations, summarize findings, and prepare recommendations.
Provides information requiring interpretation of policies, rules, and procedures.
Arranges meetings, including notifying attendees, reserving rooms, and coordinating lodging and/or meals.
Organizes, maintains, and purges departmental files.
Prepares correspondence, reports, forms, contracts, and specialized documents.
Proofreads materials for accuracy, completeness, and compliance with policies.
Enters and retrieves data; prepares and reviews reports for accuracy.
Performs administrative details such as entering employee time, preparing requisitions, coordinating equipment repairs, and maintaining reference materials.
Acts as receptionist; screens visitors and calls, directing or handling inquiries as appropriate.
Contributes to departmental effectiveness by offering suggestions and participating in team activities.
Promotes Pace Analytical’s mission through courteous, cooperative interactions and fostering a positive work environment.