Administrative Assistant

Hatzel & Buehler Inc • Robbinsville Township, NJ

13d • $55,000 - $65,000 • Onsite

About The Position

The Administrative Assistant supports the company by providing information, coordination, and resources that enable efficient and effective branch operations. Under the direction of the Assistant Controller/Controller, this role delivers high-level accounting and administrative support, including project administration, office coordination, and serving as a key resource for branch and corporate teams.

Requirements

• Experience in accounting and administrative support roles.
• Strong organizational, communication, and multitasking skills.
• High attention to detail with strong problem-solving abilities.
• Ability to collaborate across departments in a fast-paced environment.
• Proficiency in Microsoft Office and general office systems.
• Discretion in handling confidential information.

Nice To Haves

• Experience in construction or project-based environments.
• Familiarity with Spectrum or similar accounting software.

Responsibilities

• Greet visitors and manage incoming calls, directing them to appropriate personnel.
• Act as a liaison between branch locations and corporate departments to ensure clear communication.
• Manage incoming and outgoing mail, including USPS, FedEx, and UPS, in accordance with company procedures.
• Review credit card transactions, collect supporting receipts, and apply appropriate GBL coding for management review.
• Assist with expense reporting by gathering receipts and preparing reimbursement submissions for approval.
• Partner with the Controller to address accounting issues and support branch financial operations.
• Assist with cash receipts and other accounting-related administrative tasks.
• Coordinate office operations, including ordering supplies and maintaining office equipment.
• Support event planning logistics such as scheduling, ordering materials, and coordinating food and venue details.
• Ensure smooth day-to-day office functionality and respond to staff requests.
• Maintain accurate and organized records in shared drives and accounting systems (e.g., Spectrum).
• Ensure timely and accurate document uploads and data entry.
• Continuously evaluate and improve administrative and record-keeping processes.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed