Administrative Assistant | Part-Time | Heart of Oklahoma Exposition Center

Oak View Group•Shawnee, OK

2d•Hybrid

About The Position

The Heart of Oklahoma Exposition Center is hiring an Administrative Assistant to provide clerical and administrative support and help ensure the efficient operation of our office. This position will handle daily office tasks, assist staff and management, communicate with customers and vendors, maintain records, and help keep office operations organized and running smoothly. This position may require working outdoors during events, as well as occasional weekend and evening hours.

Requirements

High school diploma or equivalent required
Previous administrative or office experience is preferred
Strong organizational and time-management skills
Excellent communication skills
Strong attention to detail and accuracy
Ability to prioritize tasks and work efficiently
Proficient in Microsoft Office, including Word, Excel, and Outlook
Ability to learn and use company-specific software and databases
Flexible and willing to assist during events when needed
Professional and friendly customer-service skills
Ability to sit, stand, and walk for extended periods
Ability to lift heavy objects as needed
Ability to climb stairs as needed

Nice To Haves

additional education or training is a plus

Responsibilities

Answer and direct phone calls, emails, and other communications
Greet visitors and provide professional, courteous customer service
Prepare, organize, and maintain documents, files, and records
Enter and update information in databases, spreadsheets, and computer systems
Order office supplies and maintain inventory
Assist management and staff with daily administrative needs
Maintain confidentiality of company and employee information
Make copies, scan documents, mail correspondence, and perform general office duties
Assist customers with RV park reservations
Provide additional administrative and event support as needed