Administrative Assistant

GFT Ready Mix•Phoenix, AZ

3d•Onsite

About The Position

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to join our team! This position plays an important role in supporting the day-to-day operations of the office and helping create a positive, professional experience for employees, customers, vendors, applicants, drivers, and visitors.

Requirements

Previous administrative assistant or office support experience.
Knowledge of office procedures and filing systems.
Proficient in Microsoft Office, especially Excel and PowerPoint.
Strong organization, time management, and multitasking skills.
Excellent written and verbal communication skills.
Detail-oriented with strong problem-solving abilities.
High school diploma or equivalent required.

Responsibilities

Greet and assist customers, vendors, applicants, employees, drivers, and visitors.
Determine the purpose of each visit and direct visitors to the appropriate person or department.
Maintain a professional, organized, and welcoming reception area.
Notify employees when visitors or deliveries arrive.
Answer and direct incoming calls professionally.
Take accurate messages and provide general company information.
Prepare and distribute emails, letters, memos, forms, and other correspondence.
Schedule appointments, meetings, and travel arrangements.
Prepare reports, maintain files, and update contact lists.
Order office supplies and assist with office procedures.
Receive and route mail, deliveries, documents, and payments.
Provide general administrative support and assist with special projects.
Protect confidential employee, customer, vendor, and company information.
Accept and record payments from customers.
Assist the AP and AR Departments as required.
Perform other duties as assigned.