Administrative Assistant - Pennsylvania Adoption Exchange (PAE)

Voce • Harrisburg, PA

2d • Onsite

About The Position

The SWAN PAE Administrative Assistant (AA) provides administrative support to the SWAN PAE Department, Practice Standards Division Manager, Post-permanency and Program Technical Assistants, statewide. The primary responsibilities include assisting with preparation and execution of remote and on-site meetings, preparing materials, and maintaining records. This position is the point of contact for the SWAN Google group and for AdoptUSKids (AUSK) Membership.

Requirements

• High school diploma or equivalent.
• Three years office experience is required.
• Demonstrated knowledge of office administrative procedures.
• Ability to utilize standard office equipment at a level generally acquired through three or more years related experience.
• Attention to detail.
• Proven ability to work independently to achieve goals and deadlines.
• A valid driver’s license.

Responsibilities

• Assist the PAE Division with preparation and execution of internal, regional, and statewide meetings by securing remote or on-site meeting space, distributing meeting information to attendees, providing technical support, preparing and distributing materials such as agendas, meeting minutes, PowerPoints, handouts, etc., and coordinating supplies and meals.
• Support PAE events by preparing videos and materials, and providing hands-on assistance at the in-person events, as needed.
• Complete tasks related to PAE Annual Report, as needed.
• Act as point of contact for SWAN Google Group memberships.
• Support TV station child tapings for placement on YouTube and Adopt PA Kids website.
• Assist and/or act as a back-up to other departmental AA’s for meeting support, preparing training materials, data entry, and other assignments, as needed.
• Other duties as assigned.

Benefits

• Health insurance with medical spending accounts (employer contribution to the HSA if electing HDHP)
• Dental, vision, long term disability and accident insurance
• Three employer-paid benefits: short term disability insurance, life insurance and Employee Assistance Program
• Employer contribution equivalent to 6% of your salary to your 401(k)
• 13 paid holidays (including three floating holidays)
• 18 days of PTO in first year of employment
• Qualified employer participating in Public Service Loan Forgiveness (PSLF)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED