Administrative Assistant

Cumming Gallagher•Richardson, TX

7d•$19 - $24•Onsite

About The Position

At Cumming Gallagher, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless! The Administrative Assistant plays a crucial role in providing comprehensive administrative support services to the office. This position involves a wide range of duties, including but not limited to answering telephone calls, coordinating meetings, word processing, establishing and organizing filing systems, and offering general administrative support to the project team. Additionally, the Administrative Assistant serves as a cultural ambassador, embodying the organization's values and fostering a positive and inclusive work environment. By effectively managing administrative tasks and embodying the organization's values, the Administrative Assistant contributes to a positive and productive work environment, supporting the overall success of the team and the organization.

Requirements

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, Sharepoint)
Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders.
Meticulous attention to detail with a focus on accuracy and quality in all tasks.
Ability to adapt to changing priorities and work effectively in a dynamic environment.
Alignment with the organization's values and commitment to fostering a positive work culture.
Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day.

Nice To Haves

College degree preferred or certification in office administration.
Minimum of 2 years of experience in administrative support roles, preferably in a fast-paced office environment.
Additional Software Experience in Docusign, Dropbox, Concur, Procore is a plus.

Responsibilities

Provide efficient administrative support to ensure the smooth operation of the office. This includes managing correspondence, scheduling appointments, and coordinating meetings.
Greet and welcome guests, including traveling team members, and direct them to the appropriate person and conference room. Provide assistance and ensure visitors feel welcomed and attended to during their time in the office.
Draft agendas for meetings, attend sessions, take comprehensive notes, and produce accurate meeting minutes. Ensure that all relevant information and action items are documented and communicated effectively to attendees.
Organize monthly birthday and anniversary celebrations, life celebrations (marriages, birth of babies, etc.), social hours, Lunch and Learns, and other office events. Coordinate logistics, decorations, catering, and activities to create memorable and engaging experiences for Team Members.
Manage document control systems to organize and track important records, ensuring compliance with company policies and procedures.
Serve as the backup point of contact for telephone inquiries, redirecting calls as necessary, and may also handle incoming and outgoing mail, including sorting, distributing, and processing as required.
Assist in the preparation and formatting of documents, reports, and presentations. Proofread materials for accuracy and completeness.
Act as a cultural ambassador, embodying the organization's values and promoting a positive work culture. Lead by example in fostering a collaborative, respectful, and inclusive environment.
Provide general administrative support to the project team, including coordinating travel arrangements, managing expense reports, and assisting with project-related tasks as needed.
Performs other duties or responsibilities as assigned.