Administrative Assistant

Saela•Orem, UT

2d•Onsite

About The Position

We are seeking an organized, welcoming, and proactive professional to serve as our Administrative Assistant. In this role, you will warmly greet employees, new hires, customers, and visitors, helping create a positive and professional environment from the moment they walk through our doors. You will play an active role in supporting our employee experience by helping run our employee recognition programs and contributing to initiatives that strengthen culture and connection. This position also partners closely with all departments, offering support and coordination to ensure daily operations run smoothly. The ideal candidate enjoys planning and executing company events and projects, assisting with both the creative and logistical details that make each gathering impactful and memorable. You will be responsible for following through on quarterly and annual goals, helping the department grow and consistently improve. Additionally, you will maintain an inventory of company swag and office supplies, ensuring our teams have what they need to operate efficiently. This role is perfect for someone who loves being at the heart of a workplace, thrives in a collaborative environment, and is excited to contribute to a growing department. We are looking for a positive and motivated individual to join our team at our Corporate Office in Orem, UT. This is an in-office position only. Saela is looking to continue growing and expanding our team while creating long-term opportunities for growth and advancement. Saela strongly believes in promoting from within and mentoring all employees to help them reach their career goals.

Requirements

Happy, energetic, and welcoming personality
Previous experience using Microsoft Office software required (Word, Excel, Outlook, PowerPoint)
Highly professional in dealing with confidential matters, materials, and information
Strong interpersonal skills and the ability to interact effectively with a wide range of people
Strong organizational skills with the ability to manage multiple tasks and priorities at once
Excellent communication and interpersonal skills, with a friendly and professional demeanor
Ability to manage inventory, restock supplies, and track orders with accuracy and attention to detail
Comfortable coordinating events, meetings, and company activities
Proficiency with email, Microsoft Teams, and general office software
Dependable, proactive, and able to follow through on assignments and deadlines
Strong problem-solving skills and the ability to assist leadership and departments as needed
Ability to work in a fast-paced environment while maintaining a positive and welcoming attitude

Nice To Haves

Experience supporting front desk, administrative, or office operations preferred

Responsibilities

Greet employees, new hires, customers, and visitors.
Support employee experience by running employee recognition programs.
Contribute to initiatives that strengthen culture and connection.
Partner with all departments to offer support and coordination for daily operations.
Plan and execute company events and projects, assisting with creative and logistical details.
Follow through on quarterly and annual goals.
Maintain an inventory of company swag and office supplies.
Sort mail.
Manage shipping requests.
Restock supplies.
Keep inventory organized for corporate office and field teams.
Assist with customer interactions and interview check-ins.
Help run key programs including employee milestones, recognition initiatives, and new-gear fulfillment.
Manage internal announcements, quarterly emails, and light social media duties.
Assist with quarterly meetings, corporate gatherings, and culture-building activities.
Handle correspondence.
Provide administrative and business support.
Act as a point of contact for building needs, coordinating cleaning, repairs, and vendor communication.
Support leadership with various requests.
Contribute to maintaining a positive, well-organized, and welcoming workplace.