Administrative Assistant to the Executive Director of CSER

Oral Roberts University•Tulsa, OK

About The Position

The Administrative Assistant supports the Executive Director with the daily operations of the Center for Spirit-Empowered Research (CSER), helping ensure smooth operations and a professional executive presentation. The role manages Center purchasing, scheduling, records, facilities, and budget operations, as well as the Executive Director’s communications, travel, and financial operations. It also prepares reports and supports Board reporting and project development under the Director’s oversight. The position maintains the Global Network of Spirit-Empowered Scholars database and communications, coordinates PhD residency weeks and Center programming, and maintains scholarship financial records. It supports students and visitors, follows Library guest policies, and organizes Center events, including guest-speaker arrangements and event materials. Applicants must adhere to Oral Roberts University’s Code of Honor Pledge.

Requirements

Bachelor’s degree in Theology or a related field.
At least 2 years of administrative assistant experience.
Professional demeanor, organizational leadership, and attention to detail.
Excellent oral and virtual communication skills.
Excellent reading, writing, and grammatical skills.
Excellent interpersonal and customer service skills.
Computer literacy and proficiency with Outlook, Office, Publisher, Adobe Pro, and Zoom.
Reception abilities and the ability to articulate information clearly and distinctly to constituencies.
Self-motivated, flexible, able to multitask and troubleshoot.
Ability to communicate effectively with people from a variety of cultural backgrounds.
Faculty, staff, and students must adhere to the ORU Code of Honor Pledge.

Nice To Haves

Graduate degree in Theology.
Familiarity with ORU platforms and systems such as Vision, Jaggaer, and OMNI.
Familiarity with webpage design, website design tools such as OMNI, and social media platforms.

Responsibilities

Manage the Center’s daily operations, including purchasing, calendar, scheduling, filing, facilities, and budgeting.
Manage the Executive Director’s communications, travel, and financial operations.
Create travel, event, and budget reports for the Executive Director; assist with annual and semiannual Board reports and project development materials under the Director’s oversight.
Take meeting minutes and maintain Center administration files and photos; manage work orders and facility-related needs.
Maintain the Global Network of Spirit-Empowered Scholars database, emails, and quarterly communications.
Manage PhD residency weeks, colloquia, book talks, and the Center’s relationship with the College of Theology and Ministry.
Maintain scholarship finances and records and coordinate disbursements and awards with the College of Theology and Ministry.
Assist students and visitors by answering phones and questions, reserving rooms, and facilitating daily floor operations.
Follow Library policies when receiving guests, faculty, VIPs, tours, and groups.
Organize and host Center events, including guest speakers, donor visits, book launches, and celebrations; coordinate setup, reception, design, seating, IT, and photography as needed.
Produce department posters, invitations, Zoom links, thank-you messages, and follow-up communications.
Arrange guest-speaker needs, including hotels, honorariums, and reimbursements.