Administrative Assistant - J. Reuben Clark Law Society (Part Time, 17.5 hours/week)

Brigham Young University • Provo, UT

12d • $19 - $24 • Hybrid

About The Position

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints. WHO WE ARE The Law Society is a global professional organization of volunteer attorneys and current law students operated by an International Board, volunteer leaders at the local, area and international levels, and a paid Management team. The Law Society has over 14,000 members in more than 240 attorney and student chapters located in 46 countries. WHAT WE DO The mission of the Law Society is to: (1) support attorneys and law students of faith to apply their religious beliefs in their law practice and legal studies; (2) encourage members to provide pro bono legal services to vulnerable populations; and (3) promote fairness and virtue founded upon the rule of law. Founded in 1988, the Law Society is based at the BYU Law School and serves attorneys, judges and law students from various faiths and law schools to defend religious freedom and moral values; serve the vulnerable in communities around the world through pro bono legal service and humanitarian service; and uphold the rule of law and principles of constitutionalism. Note: The Law Society works with distinguished and high-level ecclesiastical leaders and government officials around the world. Accordingly, Law Society employees are expected to act with a high degree of sensitivity, sound judgment, respect, and courtesy under all circumstances. WHAT YOU'LL DO IN THIS POSITION The JRCLS Administrative Assistant principally provides administrative support to the Law Society’s Management Team, Law Society leadership, and guests of Law Society events.

Requirements

• Bachelor's Degree OR two years of related experience
• Fluent in English and either Portuguese or Spanish
• Commitment to the mission and vision of the J. Reuben Clark Law Society
• High level of writing ability, including drafting communications in multiple languages, and taking notes
• Sound judgment and sensitivity in working with high level attorneys, judges, business partners and leaders of various faiths
• Proficiency in working with websites and communications
• Working knowledge of social media and project management software
• Commitment and ability to keep sensitive information and records confidential
• Openness to receiving feedback and direction and ability to incorporate feedback into job tasks
• Ability to work independently and to direct others when required
• Ability to collaborate cooperatively with other members of the Management Team, BYU Law School personnel, International Board Members, and Law Society volunteers, including fostering positive and productive working relationships
• Highly developed organizational skills and efficiency
• Proficient with standard office software (especially Google Workspace)
• Familiarity with technology and willingness to learn and utilize new technology and tools
• Experience with maintaining and creating financial records
• Willingness and ability to participate in person at international Law Society events
• Willingness and ability to work occasional weekends
• Members of the Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Nice To Haves

• Bachelor’s Degree AND one or more years of related experience
• Competent in using Canva

Responsibilities

• Support JRCLS Management Team
• Coordinate team members’ travel arrangements and spend authorizations with the BYU Travel Office
• Complete team members’ expense reports and reimbursements
• Schedule and confirm meetings for Directors (virtually and in person), including for Area Chair Meetings, Worldwide Forum Meetings, and other meetings
• Pay invoices
• Keep track of expenditures and maintain budgets
• Respond to emails, phone calls, and inquires
• Support Volunteer Leaders, Members and Speakers
• Oversee issuance of invitation letters to Law Society members in need of travel visas
• Oversee travel stipend approval process for Law Society leaders attending the Law Society’s Leadership Conference each October.
• Coordinate speakers’ travel arrangements and spend authorizations
• Coordinate reimbursements for leaders and speakers
• Respond to emails, phone calls, and inquires
• Support International Board
• Coordinate International Board communications, meeting scheduling, and minute taking
• Support Events
• Provide logistical support for international events as directed by the Directors, Event Manager, Student Chapter Manager, and/or Website Manager
• Order physical awards as directed by the Directors, Event Manager, and/or Student Chapter Manager
• Order gifts for Law Society members, speakers, and/or guests under the direction of the Directors, Event Manager, and/or Student Chapters Manager
• Pay invoices and keep track of expenditures
• Oversee the creation of event materials, including signs, name tags, and digital fliers
• Office Coordination
• Order and inventory office supplies and equipment as directed by the Directors, Event Manager, Student Chapter Manager, and/or Website Manager
• Pay invoices and keep track of expenditures
• Order and maintain JRCLS inventory of gifts and brand-items

Benefits

• Hybrid work environment: In-person work and remote work. Subject to change upon notice.
• Employee assistance program, available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees