Administrative Assistant

Carver Companies Payroll LLC • Town of Guilderland, NY

2d • $21 - $27 • Hybrid

About The Position

The Administrative Assistant provides essential administrative and operational support to ensure the efficient day-to-day functioning of multiple operations. This role is responsible for maintaining accurate records and supporting production, inventory, and logistics activities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining strong communication with internal teams and external partners.

Requirements

• High school diploma or GED equivalent.
• Minimum of 2 years of administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
• Strong organizational skills with a high level of attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Nice To Haves

• Associate degree in business administration or related field.
• Experience in industrial, manufacturing, or repair shop environments.
• Experience with payroll, timekeeping, or employee onboarding documentation.

Responsibilities

• Consistently monitor and manage incoming correspondence, including emails and calls, and facilitate timely responses.
• Track and order office and operational supplies to ensure adequate inventory levels.
• Monitor and maintain inventory records and address reporting discrepancies as needed.
• Track production schedules and billable items.
• Coordinate carrier check-ins and check-outs, ensuring accurate documentation and communication.
• Perform payroll entries daily for management review.
• Perform additional duties as needed to support project completion

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED