Administrative Assistant, Technology, Data & Analytics

DECIEM•Long Island, NY

1d•Hybrid

About The Position

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty. This Administrative Assistant role is a direct report to the Tech executive and is responsible for providing support for day-to-day operations. They are a key player in ensuring smooth and effective operations for the executive’s group as well as across global Technology, D&A.

Requirements

Min. 3-5 years of administrative experience in fast-paced, corporate environment
Experience managing multiple executives and client groups, naturally able to juggle many priorities at once
Extremely detail-oriented, takes pride in being thorough and accurate
Able to adapt to and thrive in an agile and dynamic work environment
Seasoned at managing executive’s work schedules, events and travel arrangements (including international)
Natural relationship-builder with executives, team members and admin peers
Effective communicator both written and verbal, can adapt tone and message based on audience type
Solution-oriented and pro-active at investigating and implementing the best resolution
Uses sound judgment to balance priorities effectively and meet deadlines
Comfortable escalating issues and operating effectively in times of ambiguity or uncertainty
Able to work in a hybrid-office approach; required in-office time 3 days per week.
Must live in NYC metro area and be within commutable distance from the office.
Proficient in Excel, PowerPoint, SharePoint, Outlook, Visio, and Concur.
Maintains utmost confidentiality and professionalism.

Nice To Haves

Interest in beauty industry and/or technology a plus

Responsibilities

Manages and prioritizes executives’ calendars
Supports meeting scheduling, coordination, preparation as needed, capturing follow up action items, and follow-up as needed
Plans and supports events (e.g., off-sites, summits, conferences, team meetings)
Coordinates special projects as needed
Monitors, organizes, and, where applicable, actions executives’ email
Plans travel and manages expense reports; both within US and globally
Creates communications and presentations as needed
Maintains function-level distribution lists
Interacts with executives and coordinates with assistants across the organization
Other responsibilities as needed