Administrative Assistant, Technology, Data & Analytics

Estée Lauder Companies • , NY

1d • $32 - $51 • Hybrid

About The Position

This Administrative Assistant role is a direct report to the Tech executive and is responsible for providing support for day-to-day operations. They are a key player in ensuring smooth and effective operations for the executive’s group as well as across global Technology, D&A.

Requirements

• Min. 3-5 years of administrative experience in fast-paced, corporate environment
• Experience managing multiple executives and client groups, naturally able to juggle many priorities at once
• Extremely detail-oriented, takes pride in being thorough and accurate
• Able to adapt to and thrive in an agile and dynamic work environment
• Seasoned at managing executive’s work schedules, events and travel arrangements (including international)
• Natural relationship-builder with executives, team members and admin peers
• Effective communicator both written and verbal, can adapt tone and message based on audience type
• Solution-oriented and pro-active at investigating and implementing the best resolution
• Uses sound judgment to balance priorities effectively and meet deadlines
• Comfortable escalating issues and operating effectively in times of ambiguity or uncertainty
• Able to work in a hybrid-office approach; required in-office time 3 days per week. Must live in NYC metro area and be within commutable distance from the office.
• Proficient in Excel, PowerPoint, SharePoint, Outlook, Visio, and Concur.
• Maintains utmost confidentiality and professionalism.

Nice To Haves

• Interest in beauty industry and/or technology a plus

Responsibilities

• Manages and prioritizes executives’ calendars
• Supports meeting scheduling, coordination, preparation as needed, capturing follow up action items, and follow-up as needed
• Plans and supports events (e.g., off-sites, summits, conferences, team meetings)
• Coordinates special projects as needed
• Monitors, organizes, and, where applicable, actions executives’ email
• Plans travel and manages expense reports; both within US and globally
• Creates communications and presentations as needed
• Maintains function-level distribution lists
• Interacts with executives and coordinates with assistants across the organization
• Other responsibilities as needed

Benefits

• health insurance coverage (medical, dental, and vision insurance)
• wellness and family support programs
• life and disability insurance
• retirement savings plans
• paid leave programs
• education-related programs
• paid holidays and vacation time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed