Administrative Assistant

The Kinetic Group•Anoka, MN

26d•$26 - $34•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative, legal, compliance, marketing, and office operations support to ensure efficient day‑to‑day business functions. This role serves as a trusted liaison across departments, managing calendars, documentation, reporting, and coordination efforts while handling sensitive information with discretion.

Requirements

High school diploma or GED required; associate degree preferred.
2+ years of general office or administrative experience.
Excellent verbal and written communication skills; able to interact confidently and professionally.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Willingness and ability to learn travel, booking, and expense software.
Active Notary Public commission in Minnesota preferred.
Ability to work independently with minimal supervision.
Strong organizational, prioritization, and time‑management skills.
High attention to detail with a quality‑control mindset.
Clear and professional written and verbal communication.
Sound judgment, integrity, and the ability to handle confidential information.
Collaborative, solutions‑oriented, and adaptable.

Nice To Haves

Associate degree preferred.
Active Notary commission in Minnesota preferred.

Responsibilities

Manage calendars for Legal, HR, and Marketing teams, as requested.
Arrange travel, prepare and process expense reports, and coordinate meetings.
Plan, coordinate, and support company and departmental events, including trainings and corporate functions.
Sort and distribute mail for Legal, Compliance, HR, and Marketing.
Review and process invoices, check requests, and wire transfers.
Assist with due diligence/screenings and foreign visitor management by gathering necessary documents and inputting data into required databases.
Coordinate onboarding and documentation for outside counsel.
Serve as a trusted liaison between Legal/Compliance and internal stakeholders.
Notarize legal and business documents, including affidavits (active Notary commission preferred).
Track and manage attorney Continuing Legal Education (CLE), State Bar compliance and license renewals, and professional memberships.
Ensure adherence to privacy, data protection, and ethical standards.
Support Marketing with processing no‑charge orders and submitting credit card applications.
Work with Customer Support to place orders, resolve issues, and track orders for Marketing team shooters.
Serve as a liaison between Marketing and team shooters.
Generate timely reports, including: no‑charge order recap, AA recap, open order reports for shooters, kids and clays recap, additional reports as requested.
Order and maintain office supplies; assist with shipping and creating labels (FedEx, USPS, UPS).
Order merchandise for events, as requested.
Handle sensitive and confidential information using sound judgment and discretion.
Perform additional duties as assigned.