Administrative Assistant for School Office (NE)(Current Opportunity)-Immaculate Heart of Mary School, Towson MD

Archdiocese of Baltimore

2d • $19 - $23 • Onsite

About The Position

Immaculate Heart of Mary School, located in Towson, Maryland, is seeking a
qualified candidate for a full-time Administrative Assistant position.
The Administrative Assistant will perform a wide range of administrative and
office support activities for the school office. The hours for this role are
7:30 a.m. to 3:30 p.m.

Requirements

• Some college experience is preferred
• 2-5 years' experience in an administrative support role.
• Proficient in Google Workspace and PowerSchool
• Knowledge of principles and practice of office management.
• Commitment to exemplary customer service.
• Strong written and verbal communication skills.
• Desire to participate in on-going training.
• Teamwork with an emphasis on flexibility and adaptability.
• Effective problem solving, prioritization, and decision-making skills.
• Attention to detail and accuracy.
• Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.
• The ability to juggle multiple projects at the same time.
• Willingness to research previous solutions as a resource in solving current issues.
• Punctuality.

Nice To Haves

• Previous experience in an educational setting (preferred).

Responsibilities

• Greet office visitors in a friendly manner.
• Provide information and support to parents, students, and staff as needed.
• Assist with solving school/office problems with clarity and positivity.
• Work with office staff to find solutions to parent inquiries.
• Maintain records for the school office, including maintaining student files via paper and electronically.
• Answering and assisting incoming office calls in a friendly, positive manner.
• Create documents including correspondence and reports to other schools, businesses, and parents.
• Schedule and coordinate meetings, appointments, events, and travel arrangements.
• Assist parent volunteers with fundraising needs and events.
• Sort and distribute incoming mail.
• Maintain the VIRTUS database.
• Assist with Admissions where necessary.
• Collaborate on the preparation of documents for standardized testing.

Benefits

• health, dental, and vision coverage
• employer-paid life and disability insurance
• automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes)
• generous paid holiday, sick and vacation leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees