Administrative Assistant for Parish (NE)

Archdiocese of Baltimore

6d•Onsite

About The Position

St. Stephen, Bradshaw is seeking candidates for an administrative position in the parish office. The Administrative Assistant is a welcoming presence for all who visit, work in, or call the office. This position works alongside the Pastoral Associate and provides support to the Office of Directors and Parish volunteers.

Requirements

Minimum of a high school diploma or equivalent
The ability to speak, read, and write clear English is required
Must be able to read cursive
Must have legible handwriting
Excellent communication and interpersonal skills
Excellent discretion and judgment to serve all who seek assistance and to maintain appropriate confidentiality
Must be able to work collaboratively with clergy, staff, and volunteers as well as effectively prioritize tasks
Must be able to meet weekly, monthly and annual deadlines while keeping up day to day office functions
Ability to multitask while handling interruptions
Detail oriented
Must dress in professional attire and be able to work office hours of 8:30 am - 4:00 pm.
Computer competency in Microsoft Office and ability to learn parish-specific database systems
General knowledge of the Catholic Church is required
Must model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct

Responsibilities

Answer all incoming calls and greet parishioners who visit the office with a welcoming attitude as the first point of contact.
Welcome all who contact or visit the Parish Office and provide appropriate assistance, including intake process for baptisms, weddings, and funerals.
Maintain sacramental information in record books and electronic records.
Provide administrative support to the Parish Office, including assisting the Pastor and staff with correspondence, program registration, fundraising efforts, and publishing of various documents.
Manage parishioner database, parish website, and electronic communications.
Manage child & youth protection program (Virtus), making sure all active volunteers are eligible to serve.
Send training renewal reminders to active volunteers who have substantial contact with children.