Administrative Assistant

Indiana Department of Correction•Bloomington, MN

17h•$31,668

About The Position

The Administrative Assistant serves a program administrator and/or staff professionals by performing support tasks in a limited program area. In the Indiana Department of Correction’s Division of Parole Services, this role provides administrative support to help the division carry out community-based supervision and services for adult offenders transitioning from correctional facilities to community supervision. The position provides a broad range of administrative assistance, coordinates clerical and administrative functions, and acts as a liaison among program or department administration, state agencies, and interested parties. It also handles correspondence and documents, prepares reports, offers routine policy interpretation, and may provide technical guidance and compose manuals for agency personnel. Duties and responsibilities may change or be assigned at any time. The salary traditionally starts at $31,668.00 and may be commensurate with education and work experience. A degree is not required. A high school diploma or equivalent and at least three years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. The role may be used in a supervisory capacity based on agency needs.

Requirements

General knowledge of office administrative functions, theories, and principles.
Working knowledge of research techniques and report composition.
Working knowledge of other departments’ and agencies’ functions and their impact on the department.
Effective written and verbal communication skills.
Attention to detail and proofreading skills.
Organizational skills, including the ability to prioritize tasks and multitask effectively.
Ability to use Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to analyze procedures and policies and write procedural manuals to recommend improvements.
Ability to maintain cooperative work relationships.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Provide a wide range of administrative assistance to a department or division of a state agency.
Act as a liaison between program or department administration, state agencies, and interested parties.
Provide routine policy interpretation and related decisions to interested parties.
Research and prepare reports for a supervisor.
Prepare and process correspondence and communicate verbally with the public or other agency representatives.
Direct incoming correspondence to the appropriate individual.
Review and inspect incoming documents for accuracy, completeness, and compliance with applicable federal, state, and local rules and regulations.
Obtain necessary approvals when needed.
Provide technical guidance and compose manuals for agency personnel.
Coordinate clerical and administrative functions.
Coordinate the work of section staff when applicable.

Benefits

Three medical plan options, including prescription coverage, and vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with bi-weekly state contributions.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including paid New Parent Leave, Childbirth Recovery Leave for eligible mothers, community service leave, vacation, personal, and sick leave.
Paid holidays.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Eligibility as a qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.