Administrative Assistant

Catholic Health • Town of Smithtown, NY

29d

About The Position

Reports directly to the Nursing Director for Education and serves as a key partner in driving the success of the Nursing Education Department. Provides high-level administrative and operational support, ensuring efficient management of departmental activities, records, and business functions. Coordinates and streamlines all aspects of scheduling and logistics, including meetings, conferences, educational programs, classes, documentation, and record maintenance. Acts as a central resource for the department, fostering collaboration, enhancing workflow efficiency, and delivering exceptional customer service to support a seamless and productive learning environment.

Requirements

• High School Diploma required
• Strong computer skills
• Strong typing skills
• Strong organizational skills
• Strong communication skills
• Strong multitasking skills
• Ability to maintain confidentiality
• Ability to work effectively in a fast-paced environment

Nice To Haves

• Associate Degree preferred
• Healthcare administrative experience preferred

Responsibilities

• Manage calendars, meetings, appointments, and educational events.
• Prepare, proofread, and maintain correspondence, reports, policies, and departmental records.
• Maintain confidential filing systems and training documentation.
• Coordinate conference registrations, supplies, catering, and educational program logistics.
• Process invoices, requisitions, check requests, expense tracking, and employee status changes.
• Provide professional customer service by handling calls, inquiries, and referrals.
• Support regulatory surveys, departmental projects, and administrative coverage as needed.
• Collaborate with staff to ensure efficient workflow and completion of departmental goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED