Administrative Assistant

Impact Fire•Salt Lake City, UT

3d•Onsite

About The Position

This position is located out of the Salt Lake City, UT office. Support the district office administrative duties. This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Requirements

Detailed oriented and demonstrate a high degree of accuracy when performing data entry
Prior Administrative Assistant or Administrative work experience.
Proficient in the use of MS Office Suite (Word, Excel)
Comfortable working in a fast-paced office environment
Exceptional communication skills
Superior organization skills and dedication to completing projects in a timely manner.
Excellent verbal and written communication skills are required.

Responsibilities

Manage workflow ensuring that deadlines are met, and work is completed correctly
Dispatching field employees as requested by Supervisors
Learn and utilize new programs as directed by management, and see the programs through to completion
Scheduling routine inspection, testing, maintenance and services for customers as necessary
Respond to questions and requests for information
Answer incoming calls and assume receptionist duties
Communication with all team members via phone, text & email
Saving paperwork (report, photos, completed summaries) for work order in job folders
Submitting reports to jurisdictions using third party compliance, customers and fire marshals
Perform miscellaneous administrative tasks assigned by the office manager