Administrative Assistant

AllRock Consulting Limited • Vaughan, ON

29d • Onsite

About The Position

AllRock Consulting is a fast growing Geotechnical/Materials Engineering firm that is looking for a highly organized and proactive Administrative Assistant to join our fast-growing team. This is a unique opportunity to deliver administrative assistance to all 7 of our offices across Newfoundland and Ontario. The successful candidate will be working in fast-past team-oriented environment at our Toronto office.

Requirements

• Maintain a full and valid driver’s license.
• Have access to a vehicle for work related duties.

Nice To Haves

• Completed an Office Administration diploma or equivalent is an asset.
• Experience as an administrative assistant or in a similar role is an asset.
• Experience in AP/AR is an asset but not required
• Strong capability to develop and maintain relationships with clients and all team members.
• Exceptional time management and organizational skills.
• Advanced understanding of word processing and spreadsheet software.
• Exceptional communication skills (verbal and written).
• Attention to detail and problem-solving skills.
• High level of discretion and confidentiality.

Responsibilities

• Order and manage office and lab supplies and equipment.
• Manage receipts, subscriptions and pay invoices.
• Handle insurance, registration, and maintenance appointments for company vehicles.
• Record meeting minutes and set up meetings.
• Draft templates and proofread documents.
• Arrange travel accommodations (flights, hotels, ferries and car rentals) for staff.
• Enroll employees in training courses.
• Request and file employee handbooks and training/safety certificates.
• Schedule premobilization drug/alcohol and medical testing for staff.
• Set up projects in our safety management software.
• Send mobilization forms for rotational jobs.
• Maintain social media presence on LinkedIn and Facebook.
• Organize monthly recognition, newsletters, anniversary, and birthday celebrations.
• Complete a variety of general administrative tasks.
• Assist with AP/AR tasks as needed.

Benefits

• Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.
• A Health Spending Account to help manage your medical expenses.
• Financial assistance for professional development, along with flexible scheduling to help you balance work and family life.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree