Administrative Assistant

The Pennsylvania State University • University Park, FL

1d • Hybrid

About The Position

The College of Earth and Mineral Sciences (EMS) is seeking an Administrative Assistant to join our Dean’s Office team and play a key role in supporting the daily operations of a dynamic academic community. In this role, you’ll work behind the scenes to make a meaningful impact—helping faculty, staff, students, and postdoctoral scholars move their work forward by coordinating and initiating important administrative processes. The College of Earth and Mineral Sciences is a leader in research, teaching, and outreach focused on some of today’s most important challenges—from energy and the environment to materials innovation and the Earth sciences. Our community is collaborative, mission-driven, and deeply engaged in work that makes a difference. As part of the Dean’s Office team, you’ll contribute to the operational support that helps make that impact possible. You’ll be a central part of a collaborative team that supports multiple departments across the College.

Requirements

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted (if filled as Administrative Assistant - Intermediate Support)
• No prior relevant work experience required; previous relevant work experience accepted in lieu of education (if filled as Administrative Assistant - Support)
• Organized and detail-oriented
• Comfortable managing multiple tasks and priorities
• A strong communicator who enjoys helping others
• Reliable, proactive, and able to follow through on tasks
• Comfortable learning new systems and processes
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Experience in administrative support or operations
• Familiarity with systems such as ServiceNow, Concur, or similar platforms
• Experience working in a higher education or large organizational environment

Responsibilities

• Initiating and coordinating routine administrative and purchasing transactions using University systems (such as PSU Buy, ServiceNow, and Concur)
• Helping faculty, staff, students, and postdoctoral scholars navigate administrative processes
• Tracking and following up on requests to ensure timely and accurate completion
• Serving as a reliable point of contact for administrative questions and guidance
• Partnering with central offices to support efficient processing and issue resolution
• Assisting with wage payroll administration (job postings and timekeeping)
• Providing flexible administrative support across multiple departments

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• Generous 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees