Administrative Assistant

THE VILLAGE NETWORK • Uhrichsville, OH

1d • Onsite

About The Position

As a partner in building brighter futures for youth and their families, your role will be to assist with and facilitate administrative duties for your assigned program that align with The Village Network’s Mission, Vision & Values.

Requirements

• Ability to use a computer; expertise in Word and Excel, with strong word processing speed; proficiency with other Microsoft Office products and Electronic Health Record (EHR).
• Completion of high school diploma/GED required; coursework or training in secretarial skills or 2-3 years administrative assistant experience necessary.
• Expertise in phone skills, typing, and multi-tasking.
• Excellent verbal and written communication skills; experience in phone communication and handling difficult individuals; willingness to work independently; ability to treat sensitive material with confidentiality.

Responsibilities

• Responsible for general office administration tasks including, but not limited to, typing, creating/maintaining correspondences, helps with mail services/distribution, faxing, placing ads, updating/developing recruitment materials or manuals, answering phones, taking accurate messages, seeking out information according to The Village Network policies and procedures for confidentiality.
• Orders, stores, and distributes supplies, schedules tasks to assist reception/switchboard as needed, assists bookkeeping with information supplementation as needed, and assists payroll as needed.
• Maintains files relevant to each functional area (ex. donor files, patient files according to ODMH/ODADAS standards, petty cash account files, inputs/completes and updates CATT records, updates manuals for foster families, works with the State Automated Child Welfare Information System (SACWIS), processes reimbursements, etc.).
• Files records as necessary.
• Assists staff members as needed.
• Audits files to ensure accuracy of input and continual maintenance of said files to ensure content is up-to-date.
• Assures regular backup of the files.
• Completes any additional paperwork, logs, or forms as needed.
• Performs other duties as required.

Benefits

• 403(b) plan with both a 5% company contribution and 50% match of the first 7% after 1 year of service.
• 192 hours (24 days) of PTO offered in the first year.
• 6 paid holidays for fulltime employees.
• Potential for PTO buy back for unused time.
• 12-year history of providing annual bonuses.
• Offering PTO Buybacks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED