Administrative Assistant - BRTA

Keolis Canada•Pittsfield, MA

10h•$27 - $31•Onsite

About The Position

The Administrative Assistant role at BRTA involves a range of responsibilities focused on office administration, bookkeeping, financial support, and general administrative support to the transit management team. This position requires attention to detail, strong organizational skills, and the ability to work independently and as part of a team in a union environment. The role also involves maintaining confidentiality, assisting with employee inquiries, and supporting various operational and financial functions.

Requirements

High School Diploma or equivalent.
Minimum 2 years prior office administration experience.
Ability to work without direct supervision.
Ability to read, write and speak English.
Ability to work flexible schedules that may include nights, weekends, and holidays.
Computer literate.
Ability to type 30 wpm.
High level of attention to detail.
Effective communication skills, both written and oral.
Excellent Customer Service skills.
Strong organizational planning skills.
Strong practical skills.
Strong analysis and problem-solving skills.
Basic math skills.
Ability to work in a union environment.
Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position.

Nice To Haves

Knowledge of payroll processing systems helpful.

Responsibilities

Backup for records recording the accumulation and use of vacations, holidays, sick days, and miscellaneous leaves of absence.
Ensure compliance with union agreements, company policies, and applicable labor regulations.
Organize work by utilizing tools, such as MS Excel and office equipment.
Maintain employee confidence by keeping information confidential.
Assist with employee inquiries related to payroll, HR and leaves.
Perform data entry and maintain accurate financial records in accounting systems.
Assist with accounts payable and receivable, including invoice processing and vendor payments.
Reconcile bank statements and transit-related financial transactions.
Maintain general ledger entries and support monthly closing activities.
Prepare financial reports, summaries, and documentation for management review.
Provide general administrative support to transit management team.
Maintain organized filing systems (electronic and physical) for financial records.
Manage office inventory and working with vendors to insure regular supply of office material.
Answer phone calls, respond to emails, and assist with internal and external inquiries.
Coordinate scheduling, meetings, and documentation for transit operations.
Support audits by preparing and organizing required financial and payroll documentation.
Other duties as assigned.