Administrative Assistant

First Nations Capital•Saskatoon, SK

26d•Onsite

About The Position

The First Nations Capital and Infrastructure Agency of Saskatchewan (FNCIAS) is a non-profit organization dedicated to supporting Saskatchewan First Nation communities in planning, procuring, owning, and managing their infrastructure assets. Our vision is empowered, connected, and thriving First Nations built on sustainable infrastructure and healthy homes for present and future generations. We recognize that our people are our greatest resource and are committed to building a team that shares our passion for meaningful, lasting impact. Reporting to the Senior Human Resources Manager, the Administrative Assistant plays a critical role in ensuring the smooth and efficient operation of First Nations Capital and Infrastructure Agency of Saskatchewan (FNCIAS). This position provides administrative and logistical support to the leadership team and staff, ensures the office operates effectively, and contributes to the overall success of FNCIAS by maintaining an organized, welcoming, and professional environment. The Administrative Assistant will interact with internal and external stakeholders, many of whom represent First Nations communities across Saskatchewan.

Requirements

Post-secondary education in Office Administration, Business Administration, or a related field, with at least two (2) years of administrative assistant experience. An equivalent combination of education and experience will be considered.
Demonstrating a passion for improving housing and infrastructure outcomes in First Nations communities is required.

Nice To Haves

Strong communication and interpersonal skills.
Ability to effectively collaborate with staff, clients, stakeholders, and First Nations communities.
Excellent written and verbal communication abilities.
Pleasant, outgoing, and welcoming disposition.
High level of integrity, confidentiality and personal accountability.
Ability to identify issues, analyze situations, and problem-solve within the scope of the role.
Effective organizational, time management, and multitasking skills.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams, etc.) and Adobe.
Familiarity with industry-standard technologies, software applications, and cloud services.
Ability to work independently and prioritize tasks effectively.
Embrace challenges and areas of rapid growth.
Keen attention to detail with the ability to manage multiple priorities and meet deadlines.
A deep respect and understanding of First Nation culture, traditions, and values, and the ability to integrate these into daily activities.

Responsibilities

Serve as the first point of contact for visitors, calls, and correspondence, ensuring professional and culturally respectful interactions.
Manage daily office operations, including unlocking/locking front doors, scheduling meetings, maintaining office supplies, maintaining office equipment, and organizing files (both digital and physical).
Support leadership and managers with administrative tasks such as drafting letters, preparing reports, and minute-taking.
Coordinate meetings, events, and workshops, including logistics, catering, materials, and technology setup.
Monitor and manage incoming and outgoing mail and courier services.
Maintain accurate records and filing systems in accordance with FNCIAS policies and records retention guidelines.
Liaise with vendors, service providers, and building management as needed.
Coordinate fleet vehicle processes and ensure regular maintenance and issues are addressed promptly.
Monitor office supplies inventory and place orders as required.
Keep meeting minutes and document action items where required.
Other administrative and support duties as assigned.