Administrative Assistant

ExtensisHR•New York, NY

About The Position

We are a patient-centered fertility clinic dedicated to providing compassionate reproductive care. Our team supports individuals and families on their journey to parenthood through personalized treatment plans, advanced technology, and a warm, welcoming environment. The Administration Assistant provides a broad variety of administrative support across corporate and personal objectives. The primary responsibilities of this role are to maintain the CEO’s schedule, coordinate with internal and external stakeholders, work on operations related projects and be proactive with evolving business needs.

Requirements

Bachelor’s Degree
2-3 years’ experience as Administrative or Executive Assistant
Extremely organized and detail oriented, with ability to problem solve and think logically.
Excellent time-management combined with an impressive level of detail orientation
Working knowledge of current technologies (MS Office suite, Google Drive, etc)
World -class level of work ethic, tenacity, and ambition
Passion for excellent service, learning new skills/concepts, communicating across divisions, and project management
Proactive and creative problem solver
Ability to gracefully manage multiple projects, meet deadlines, and use good judgment.
Flexibility and ability to embrace change
Mature, discreet, and able to maintain confidentiality.
Must be energetic, motivated, a self-starter, and able to function productively and effectively with a degree of autonomy.

Responsibilities

Be a trusted partner, organizing current needs, anticipating potential conflicts, and handling sensitive business information where CEO-EA confidentiality is paramount
Track CEO’s tasks and projects to ensure appropriate prioritization is completed with respect to deadlines and organizational developments
Assist in drafting important documents and presentation materials for meetings
Manage the calendar and daily schedule.
Respond to emails, as needed.
Prepare and coordinate the creation of agenda and meeting minutes
Assist with data entry and filing.
Run office errands, as needed.
Offer general assistance, as needed.
Work with the attorneys, as necessary.