Administrative Assistant

Edwards Label•Ventura, CA

2d•$21 - $28•Onsite

About The Position

Edwards Label is seeking a detail-oriented and organized Administrative Assistant to support daily office operations across multiple departments. This position will help maintain records, track reports and follow-up items, review timecards, coordinate administrative tasks, and support company projects as assigned. This role is a good fit for someone who enjoys staying organized, following through on details, supporting multiple departments, and helping keep office operations running smoothly.

Requirements

Previous experience in administration, office support, operations support, or a related administrative role preferred
Experience supporting managers, department leaders, or multiple departments preferred
Proficiency with Google Sheets, Microsoft Office, Outlook, Teams, Word, Excel, PowerPoint, ADP Workforce Now, AI tools, or similar systems preferred
Strong organizational skills with the ability to manage multiple priorities, deadlines, follow-ups, records, reports, and documentation
Good verbal, written, and interpersonal communication skills with a professional and service-oriented approach
Ability to maintain confidentiality and handle company information professionally
Ability to work independently in a fast-paced environment while supporting changing business needs

Responsibilities

Provide general administrative and office support to management and departments
Maintain organized files, records, calendars, reports, company documentation, and administrative records
Coordinate office projects, follow-ups, registrations, renewals, internal tracking, and other office-related tasks
Prepare company communication, announcements, company updates, meeting support, anniversaries, internal events, and company activities
Process company vehicle records, registrations, insurance records, tollways, cleaning checks, uniforms, and related documentation
Coordinate training schedules, training assignments, ADP training, completion tracking, and follow-up
Track and follow up on time-off requests and related approvals as directed
Compile safety checks, compliance records, permits, required reporting, and related documentation
Prepare, update, and maintain reports for production, sales, quality, safety, finance, administration, and other departments
Update production time-off tracking sheets and other company spreadsheets
Assist with quarterly reports, year-end reports, wage and benefit surveys, and other reporting needs
Monitor pending items and follow up with departments to help ensure deadlines are met
Process checks, vouchers, bonuses, reconciliations, accounting support, audit-related projects, tax-related projects, and finance-related documentation as assigned
Review timecards, follow up on timecard approvals, report overtime, track breaks and lunches, and maintain related timekeeping documentation
Coordinate operational projects that support productivity, savings, compliance, and process improvement
Monitor project progress, deadlines, assigned responsibilities, and follow-up items
Facilitate communication between departments to help improve workflow and accountability
Support basic marketing communication tasks, social media posts, company updates, employee announcements, and event-related communications