Administrative Assistant

GeoSonics/Vibra-Tech Inc.•Florissant, MO

2d•Onsite

About The Position

Vibra-Tech Engineers, Inc., a seismic consulting company, is seeking an Administrative Assistant to join their team in Florissant, Missouri. This role involves supporting the Area Manager and Field Technicians with various tasks, including preparing and reviewing reports, proposals, and other documents, coordinating office activities such as project scheduling, managing correspondence, and general office administration. Vibra-Tech Engineers, Inc. utilizes web-based technology and innovative remote monitoring systems to measure vibration and environmental data, serving the construction, mining, and energy industries. With over 75 years of experience, they are an industry leader.

Requirements

1 – 2 years of experience providing administrative support in engineering, geological or construction industry
Strong attention to detail and excellent organizational skills are required
Ability to multi-task in a fast-paced environment
Exceptional computer skills and proficient in Microsoft Office (i.e., Word, Excel, Power Point), Google, Adobe and Smartsheet
Excellent written and verbal communication skills and ability to interact professionally with employees, vendors, clients, etc.

Responsibilities

Support the Area Manager and Field Technicians while providing exceptional customer service over the phone and via email
Prepare documents and reports
Perform general monthly billing duties
Review and report on environmental monitoring equipment functionality
Schedule projects and inspections
Manage equipment inventory
Handle shipping/receiving of equipment
Submission and processing of timesheets and expenses
Oversee day to day office activities