Administrative Assistant (FT - On-Site)

CSG Consultants•Foster City, CA

11h•$25 - $28•Onsite

About The Position

This position is under the general supervision of the Building Administrative Supervisor. Assuring a steady completion of workload in a timely manner is key to success in this position along with being resourceful, efficient, organized and comfortable being a member of a team.

Requirements

Excellent verbal and written skills.
Experience with Word, Excel, Outlook.
Ability to multitask in a fast-paced environment.
Good attendance is a must.

Nice To Haves

1+ years of experience as an administrative assistant is preferred.

Responsibilities

Quality control of all transmittals to prepare for logout process.
Assist Plan Checkers with stamping & collating hard copy plans.
Digitally stamp and collate digital reviews.
Compare hard copy plans with digital reviews for final approval.
Update City portals with transmittals and approved plans as required.
Provide as needed support and coverage with scanning plans and documents, when staff are unavailable.
Manage Building staff calendar.
Receptionist duties, including but not limited to: phone coverage, mail, ordering supplies, scheduling conference room meetings, updating phone and HR lists with departing and new employees, ordering lunch for meetings.
Order flowers for employees when requested by HR Department.
Maintain inventory of all office and kitchen supplies and replenish when needed.
Maintain appearance of kitchen and supply room.
Deliver plans to clients when staff are unavailable.
Perform other related duties as required.

Benefits

Company subsidized medical, dental, vision insurance for employees and family coverage
Health Savings Accounts (HSA) or Health Reimbursement Arrangement (HRA), depending on your selected health insurance plan
Flexible Spending Accounts and Transit/Parking benefits
Group and Voluntary Life insurance
Long-Term Disability insurance
Employee Stock Ownership program
401(k) program with a company match
15 days Paid Time Off (PTO), 12 paid company holidays
California Paid Sick Leave (for part-time/as-needed employees)
Employee Assistance program
Fitness Reimbursement program
Professional Development program