Administrative Assistant

Rochester Regional Health

6d • $62,350 - $69,400 • Onsite

About The Position

Applies professional administrative knowledge and skill and is responsible for administration systems, processes, procedures, and projects in the in the Administration office.

Requirements

• Two years of experience in successfully providing administrative services in a business office setting.
• High school diploma or GED

Nice To Haves

• Experience in a healthcare or service industry environment.
• Associate’s degree in secretarial science or related field, or two years of business-related college.
• IAAP certification as a Certified Administrative Professional.
• Notary Public.

Responsibilities

• Create and continuously improve highly effective office systems, processes and procedures by analyzing current and anticipated office needs and providing an efficiently organized means of meeting identified needs.
• Manage multiple concurrent projects, processes and assignments, ensuring quality outcomes delivered on time; assist with project planning, prioritization and organization to ensure successful project focus and outcomes; follows up with others on project deliverables to ensure project/goal accomplishment within established timeframes. Coordinates travel itineraries and arrangements for medical staff recruitment and dignitaries.
• Manage office information, including hard copy and electronic files and data, ensuring appropriate confidentiality of information access and retrieval; utilizes office information systems for on-demand information retrieval, preparation of communications and reports.
• Provides service excellence to internal and external customers through office reception practices, communication management practices, professionally managing customer needs and concerns, anticipating and responding to customer requests, or making active referral to subject matter expert/decision-maker that can fulfill the customer’s request.
• Ensures essential communication is composed, produced, organized, and disseminated for specific recipients, including managing electronic and hard copy mail, preparation of board meeting announcements, correspondence to internal and external recipients, preparation of information packets, responding to telephonic, electronic and hard copy communication.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED