Administrative Assistant

Connections Health Solutions•King of Prussia, PA

2d•Onsite

About The Position

Connections Health Solutions is a leading provider of immediate-access behavioral health crisis care. Our team combines medical and recovery-oriented treatment to stabilize individuals in crisis and connect them to community-based resources for ongoing recovery. Founded by emergency room psychiatrists Dr. Chris Carson and Dr. Robert Williamson, our model is physician-led and data-driven, drawing upon more than 15 years of crisis care expertise. Recognized by SAMHSA and the National Council for Mental Wellbeing as a national best practice, we’ve delivered invaluable treatment to hundreds of thousands of individuals facing crises. Our commitment remains consistent, to improve access, inspire hope, and provide the right support. Our values shape our decisions, define our culture, and foster continuous learning and growth. We accept people as they are, creating safe spaces where they feel valued and respected. We inspire hope by walking with people side-by-side, showing them grace and compassion. We act with intention, holding ourselves and each other accountable, and doing the right thing. We work as one team, trusting and supporting each other. We embrace change and innovation, striving to find better ways to fulfill our mission. We are on a mission to change the face of behavioral health. Help us save lives and make a difference.

Requirements

High School Diploma or equivalent required
3+ years of experience in an administrative, operations, HR coordination, or office management role
Experience supporting a fast-paced, multi-priority environment with minimal supervision
Demonstrated ability to manage multiple workstreams with strong attention to detail and follow-through
Proficiency in Microsoft Office (Outlook, Excel, Word) and the ability to learns systems such as HRIS (e.g., Dayforce), ATS (e.g., Greenhouse), and LMS platforms (e.g., Relias)
Strong organizational, communication, and problem-solving skills
Ability to handle sensitive and confidential information with direction
Must have and maintain a valid driver's license
Must pass the following background checks: Child Abuse Clearance, FBI Criminal Background Check, Pennsylvania State Police Criminal Record Check, Medical Screenings (Physical, TB, and Drug test), Motor vehicle registration background check
The Company has a mandatory vaccination policy. All successful applicants must be fully vaccinated, including showing proper documentation, or otherwise be exempt pursuant to the Company’s exemption process prior to their start date as a condition of employment

Nice To Haves

Associate’s in Business Administration, Healthcare Administration, Human Resources, or related field
Experience in healthcare, behavioral health, or a 24/7 operational environment
Experience with vendor coordination, facilities support, or supply/inventory management
Familiarity with compliance-driven environments (e.g., training tracking, audits, or regulatory requirements)

Responsibilities

Provide administrative and operational support to the Director, Clinical Services to ensure daily center operations run smoothly.
Coordinate meetings, trainings, and special events, including scheduling, new hire orientation, logistics, and material preparation.
Serve as the primary point of contact for internal operational communications.
Serve as the center’s compliance LMS (Relias) administrator to support new hire training and ongoing compliance.
Manage billing, invoices, and administrative financial processes with accuracy and timeliness.
Partner with the team to ensure a clean, safe, and functional environment; conduct fire drills; report and track maintenance issues and work orders.
Manage ordering and inventory of medical supplies, linens, and housekeeping supplies for the center, ensuring alignment with budget guidelines.
Serve as the primary point of contact for vendor coordination (e.g., janitorial, security, food services), including scheduling and on-site support.
Proactively identify and resolve day-to-day operational and facility-related issues.
Process invoices, track expenses, and support financial administrative workflows.
Maintain supply inventory across the center, ensuring consistent availability and cost-effective ordering practices.
Perform additional duties and special projects assigned by management, supporting the overall function of the facility.

Benefits

Comprehensive health insurance, including Medical, Dental, Vision, Accident, Critical Illness, and Hospital Indemnity
Basic Life, AD&D, Short and Long-Term Disability paid by CHS
Voluntary Life insurance option for employees and their families
Health Savings Accounts (with $1,000 to $2,000 employer contribution depending on plan)
Flexible Spending Accounts (health care and dependent care)
401k company match after 6 months (50% of deferrals up to 6% of compensation)
Generous PTO starting at 160 hours accrued annually
12 recognized company holidays
Company‑paid parental leave available to eligible employees
Employee Assistance Program to help with confidential emotional support, work life solutions, financial solutions, legal assistance, or online support
After 90 days, you are auto enrolled in the 401k Plan