Administrative Assistant

MENTAL HEALTH SYSTEMS • Vista, CA

1d

About The Position

The Administrative Assistant provides clerical and administrative support to the program, including reception, filing, phone coverage, report preparation, supply ordering, and mail sorting. The position supports facility operations, assists visitors and clients, handles receipt and deposit logging for checks or cash, and enters client demographic information into the electronic health record (EHR). The role requires maintaining confidentiality of client care and participating in scheduled program meetings. Reasonable accommodation may be made for qualified individuals with disabilities to perform essential job functions. Duties may change and additional relevant duties may be assigned.

Requirements

• High school diploma or GED.
• Understanding of cultural competency.
• Ability to perform the listed physical demands, with reasonable accommodation where applicable.

Nice To Haves

• Knowledge of Microsoft Office and EHR software.
• Bilingual ability.

Responsibilities

• Screen and direct calls.
• Provide administrative support to the Program Manager, including preparing communications and reports.
• Use and navigate Microsoft Office software, spreadsheets, and databases.
• Greet and assist visitors and clients.
• Log receipt of checks and/or cash and deposit them in the appropriate account through designated channels.
• Aid in general facility operations, including organization and cleanliness, errands, office-supply inventory and ordering, and office-equipment maintenance.
• Open clients in the EHR and enter data such as demographics.
• Maintain confidentiality of client care.
• Participate in scheduled program meetings.
• Perform other relevant duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED