Administrative Assistant

Major League Baseball•New York, NY

13d•$65,000 - $80,000•Onsite

About The Position

Seeking a Legal Department Administrative Assistant for the Business & Technology group reporting to the SVP, Head Counsel, Business & Technology to manage and execute administrative, project and senior-level support while exercising a high level of professionalism, discretion, attention to detail and responsiveness in a fast-paced environment.

Requirements

Bachelor’s Degree and a minimum of three years of administrative or similar experience
Prior experience supporting lawyers and/or senior-level executives
Excellent organization, communication, writing and multi-tasking skills
Demonstrated time management skills including the ability to meet strict deadlines
Strong problem solving, resourceful and innovative thinking skills
Excellent and professional interpersonal skills; team-oriented demeanor
Excellent computer aptitude and advanced proficiency with MS Office Suite. Experience with Adobe Acrobat, Workshare, Concur, CounselLink, DocuSign, or other similar contract, document and electronic management systems
Ability to perform duties while maintaining the highest level of confidentiality and discretion
Available to work overtime

Responsibilities

Managing calendar, scheduling of appointments, and last-minute updates or changes to calendar as needed, planning and coordinating Zoom or in-person meetings
Managing communications for multiple lawyers within and outside of team including taking and conveying messages, providing reminders and following-up on open matters
Create, edit and circulate documents, including letters, legal memos and other correspondence
Assist in the preparation, assembly and distribution of materials for meetings (e.g., agendas, PowerPoint presentations, etc.)
Coordinate logistics for events, arrange travel plans and prepare and submit expense reports
Administer and file documents and maintain document database
Manage process of sending and receiving contracts to internal clients and external parties
Oversee and manage process for execution of agreements
Process and ensure payment of invoices
Provide support for legal department projects
Perform related duties as required